Assembling your office move team

Putting an office move together requires considerable coordination from a host of skilled moving professionals and it should be top of your priorities list to find the right office moving team.

Step one of assembling your office move team is appointing an internal Office Relocation Project Manager - they should be senior enough to make decisions, have enough time to dedicate to the office relocation project, have experience dealing with budgets and managing projects. Part of their role will involve liaising with property consultants to source a new office space and will keep tabs on your office moving timetable and the budget to ensure that the office move is being carried out efficiently.

Other all-important members of the Office Move team will include a property solicitor. They have the know-how to help you navigate the legal maze of an office move, tackle your taxes and ensure the right signatures are in place for the contracts to be valid. If you are transferring complex communications systems you will need to ask an IT and telecoms specialist for their input. They will be able to advise you on your options to upgrade and will do all the re-commissioning of your computers and phone lines in your new office so your business can be up and running quickly on your first day.  Of course, no office move would be complete without an office removals team or a fit-out designer to help your company truly own your new work space. They will help you to personalise the offices to suit your needs and introduce a unique design scheme to bring your work place up to date.

The project manager's role can be made a lot easier enlisting the help of internal departments (namely, finance, marketing, IT and HR). Holding regular meetings with a representative from these departments will keep the office relocation project flowing and ensure that the key stages of the office move are communicated to all parties.