Business Continuity Planning when Moving Office
Your Business Continuity Guide to help your company stay up-and-running if things go wrong with your IT during your office move.
Imagine the impact on your business if you encountered an IT failure when you arrived in the new office; your internet is down or your phones didn't work. The financial and operational consequences could be disasterous, which is why it's important to ask yourself the dreaded "what if?" and put together a brief, yet reliable Business Continuity Plan when moving office.
The idea of writing a Business Continuity Plan can seem daunting, but it doesn't have to be that complicated. A simple one-page outline of how you intend to keep business operational if you encountered an IT problem, and what temporary measures you have in place should things go wrong is essential.
These are the key elements of what your Business Continuity Plan should include:
- A list of contact details of staff and key personnel associated with the move so that you can easily get hold of everyone in your organisation should you need to.
- Backup Data - where it's stored and how to upload it quickly onto the system
- Log in Details and Passwords to every staff's PC and other software and CRM log in details. This is important not only in the event of an IT disaster, but also in order to test each computer when you get to the new office.
- Make a note of which members of staff are able to work from home, as remote working for your staff may well be the best option as a temporary measure.
- A list of key clients' contact details so you can keep them informed throughout the move.
To prevent your business from encountering an IT disaster, use the IT Relocation Checklist. It outlines all the important issues that need to be considered when relocating IT equipment and phones to the new office.