Calculating office space requirements

Estimating the right amount of office space has a number of important ramifications for the future of your business. If you overestimate the desk space your company requires you might end up paying more for floor space you are not using. Should you underutilise your offices, you could risk losing a considerable amount of money each year.

Conversely, if you are part of a rapidly growing company and you don’t "future proof" your new offices, you may well need to break your office lease in order to find a bigger workplace sooner than anticipated. This can be costly and inconvenient given the amount of planning and investment that an office relocation entails, so it is advisable to calculate your office space needs as accurately and realistically as possible so you can choose your new offices wisely.  Remember that when choosing office space, you need to be thinking 5-10 years ahead to allow for future growth and expansion of your company.

A commercial property agent will help you to determine your office space requirements and will be able to advise you on your options and provide a selection of offices that could potentially meet your business needs. Carrying out a comprehensive analysis of your office requirements will involve adding up the desk space each employee will need and also calculating the various internal offices and board rooms. Meeting and training spaces are essential for most companies of a certain size and kitchenette and staff break out zones are a given in most cases. If you have any queries, your office design and fit-out specialists will be able to advise you on the layout of your new office as well as making sure you utilise the office space to its potential. 

Our Office Space Calculator is a great tool to help you make preliminary calculations for your office space needs prior to your relocation. It's just one of the many resources available from Help Moving Office!