Co-ordinating an Office Move Project

How to Co-ordinate an Office Move Project Successfully

If you've just been handed the task of co-ordinating an office move project, you've come to the right place.  This guide will help get you started and walk you through some of the basic steps to start planning an office move.

Create an Office Relocation Project Team

A successful office move project requires a collaborative effort and there are people within your organisation who you can delegate tasks to help lessen the burden on you and draw on the right expertise within your company.  

Create a Timeline

Use the Moving Office Timetable to create a timeline that details the necessary stages of your project. Once you know your moving out date, the Timetable will then give you the date by which you need to complete each task by so nothing gets forgotten and everything is done on time. 

Search for new Office Space

The next step is then to start thinking about your new office space requirements.  Size is an important factor and working out how much space you are going to need is easy using the FREE Office Space Calculator.  You then need to select and brief a local Property Agent who will carry out a search for the right office space. You will need to discuss your office space requirements with an Office Fit out Company who will advise you on a suitable office space plan, storage requirements, facilities and create office design proposals for you to review.

Determine a Budget

You need to have a specific budget for your relocation that has been agreed by Senior Management.  Use the Moving Office Budget Template to help you identify the costs associated with moving office and start putting a cost against each item as you get removals quotes and legal fee estimates. 

Use a Checklist

Download the Moving Office Checklist to help you manage and coordinate a smooth office move for your company.  It will take you through the remaining steps of an office move project and ensure nothing gets missed off.