New Office Project Team
The importance of having an Office Move Project Team, who should be on it, and what each member contributes to ensure a seamless office move.
When organising an office move, you need to collaborate and bring in the expertise and knowledge of key departments within your organisation to ensure you have everything covered and that all aspects of the office move are taken care of.
An Office Move Project Leader is usually nominated to coordinate all aspect of the office move. For many companies, with limited staff resources, this role is usually taken on by an Office Manager, PA, or HR Manager. They will need to put plenty of time aside in addition to their existing day-to-day tasks to liaise with all external Office Relocation Service Providers, manage the Office Move Budget and ensure everything is achieved on time and to specification.
In order to support the Office Move Project Leader, you will need to bring in a representative from Finance to ascertain what the Office Move Budget will be and how it will be managed. The HR Manager will need to be on board to ensure the office move is handled correctly for staff in accordance with their employment contracts and that the office move is communicated properly internally. External communication to clients will be handled by the Marketing Department who will deal with changes to stationery, business cards, website, as well as the local and trade press to announce the office move. Finally, to oversee your IT relocation and liaise with your external IT & Telecoms Company, you’ll need a representative from IT who should be knowledgeable on both your IT networks and business phone systems.
Ensure your Office Move Project team holds regular meetings before, during and after the office move and that you update each other regularly on timescales and progress. Having an Office Move Team will ensure your office move is delivered on time, to budget and has minimum disruption to your business.
