Office Move Planner
Planning an office move and don't know where to start? This Office Move Planner will give you a complete breakdown of what needs doing and when.
Whether you're planning a small office move down the road, or relocating a larger corporation to a different City, you are going to need to have a clear and realistic timeline of events and tasks that need to be completed.
As a general rule, the larger the company the larger the office you will need, and therefore more advanced planning is required. But whatever the size of your business, it's wise to off to an early start to reduce the amount of disruption to business and give yourself the best possible chance of a successful outcome.
This outline Office Move Planner details the sort of tasks you should have completed in the countdown to your office move. For a more detailed planner, download the Moving Office Timetable for a complete view of events:
15 months Prior
Determine your new office space requirements and begin your search for office space with a Property Agent. Occupiers with larger office space requirements may need to start this part of the process earlier in order to satisfy their requirements.
12 months Prior
Commence office lease negotiations with the Landlord and instruct a Property Solicitor to review the lease documentation.
9 months Prior
Once you know your moving out / in date, book your Office Removals Company. Decide which items are going to the new office, what needs to be purchased new and what's going to be recycled.
6 months Prior
Commence office design and fit-out of the new office and agree the new space layout.
3 months Prior
Order any new phone lines and arrange for utilities and services to be transferred at the appointed date.
2 months Prior
Start planning your IT Relocation and discuss which items need to be upgraded or replaced. Devise a suitable IT Test Plan to ensure all equipment is working as it should when you arrive at the new office. Backup all valuable data and store off-site.
1 month Prior
Start sending out your Change of Address Notification to clients and suppliers and reprinting stationery.
For a complete breakdown of key dates and action items, download the FREE Office Move Planner.
