Office Relocation: A Step-by-Step Guide
This step-by-step guide breaks down the office relocation process into bite-sized chunks to give you peace of mind and expert guidance.
Don’t panic!
An office relocation will only be stressful if you leave everything till the last minute and if you haven’t done enough preparation. Allow plenty of time to organise your relocation so you keep your head above water throughout the entire process!
Use the Checklists
Plan and manage your office relocation with the complete range of moving office checklists and office relocation guides. They’ll tell you what needs to be done and when and how to do it.
Office Relocation Professionals – don’t skimp!
Failed office moves are often the cause of companies trying to “go it alone” with the intention of saving money. This is false economy and can lead to delayed office moves, moving day chaos and longer term complications (i.e. wrong office, poorly negotiated office lease). Whatever your budget, don't skimp on using the right Office Relocation Experts.
Check your existing lease
Your current office lease will contain a lease expiry date, a notice period and the method with which you should serve notice. It’s essential you adhere to these before you do anything else. Ask a Property Solicitor to advise you accordingly.
Clear out your clutter
Identify what can be archived or recycled and take the bear minimal with you to the new office. Office space is costly and you don’t want to be paying for extra square feet for things you don’t really use anymore.
IT Equipment & Business Phone Systems
Moving office is the ideal time to review your business communication systems and upgrade to more efficient technology that will increase productivity as well as save you money in the long run.
Be mindful of change management
Change can be unsettling for staff, and this is certainly the case with an office move. Make information available to them and hold regular meetings with all staff (or key department heads) to update them with the progress of the office relocation. You owe it to them to tell them what’s going on and they’ll need to know what’s expected of them over the course of the relocation period. Use the HR Guide to help you communicate the move to staff.
Change of address
They’ll be a number of parties you need to inform in advance of your office move about your new contact details. Use this opportunity to promote positive messages about the office move and how it will help to serve clients better etc.
