Office Relocation Communication Plan
Brush up your communication skills with this useful Office Relocation Communication Guide.
Effective communication during an office relocation project is an absolute necessity. Not only have you got your staff to consider, there’s a whole host of clients, services and an office move team to update and inform throughout the process. All of this requires clear, consistent communication skills and an Office Relocation Communication Plan.
Poor communication skills when relocating your business will have a negative effect on your employees and may result in decreased productivity, staff retention and even loss in business. Using this Office Relocation Communication Plan will help you unlock the door to successful communication throughout the office relocation process.
- Get buy-in
Make sure you get buy-in and support from key decision makers and Senior Management within your organisation. Everyone needs to be on board about why a relocation is necessary and the benefits it can bring. - Define your Reasons & Message
Be consistent and clear about your reasons behind the office relocation; promoting the positives at all times. Consistency builds trust and making sure everyone is “singing from the same hymn sheet” will assure that everyone is sold on the same idea. - Breaking the news
As soon as the decision has been agreed to move office, you need to tell your staff. Decide the best way to communicate the news (email, staff meeting, individual department meetings etc). Whatever your method, you need to make sure your staff have opportunity to voice any concerns or questions they may have about their new environment. - Reassurance
Change is unsettling for staff and they’ll need reassurance on job security, salary cuts and any re-structuring you are planning on making. - Regular Updates
Keep everyone abreast of office relocation plans at key stages of the office move, involve them of the new office floor plans, packing itinerary and new location amenities to help them feel part of the process. - Informing Clients
Devise a strategy to inform clients about your office relocation. Who is going to inform them and by which method? Use the Change of Address Checklist to remind you of which service providers and other organisations you need to inform.
Read more best practice tips on the best ways of communicating with your staff and managing their needs throughout an office relocation.
