Office Relocation: How to move Technical Equipment Securely
These practical steps will guide you through the process of moving technical equipment to your new office securely with minimum disruption.
How to Move Technical Equipment Securely
Moving and setting up your IT systems in a new office can be a complex process that requires proper planning and proven methodologies to make certain that all equipment is moved securely and that no valuable business time in lost throughout the relocation process.
- Book your IT Relocation Company
An IT Relocation Company will ensure all your IT equipment is moved securely and set up correctly in the new office. They will also oversee your entire IT Relocation, including setting up the new IT infrastructure in the new office. Find an IT Relocation Company in your area here.
- Schedule your IT Relocation
To avoid any possible delay or downtime, your IT relocation should ideally be planned over a weekend; shutting down systems after close of business on Friday, packing and transporting equipment on Saturday, re-commissioning and setting up again, testing on Sunday.
- Order Phone & Data Service
Any additional phone or data lines should be ordered as far in advance as possible. Some Telecom Companies have a 60 day lead time and early preparation will avoid delays and disruption to services.
- New Office Preparation
Your new office layout will need to be carefully planned with your IT infrastructure in mind. This includes the appropriate data and voice cables in the correct location. If you have a dedicated server, your server room will need to be climate controlled to avoid hardware failure.
- Packing Items Securely
Create a labelling system to ensure each workstation has all technical equipment itemised, and that all items arrive in their correct location. Create an itemised tracking list of all items to account for all technical equipment.
- Testing & Re-commissioning of Technical Equipment
Devise a logical test plan to make sure all technical equipment is working as it should before staff arrive on the first morning.
To help an efficient, secure and seamless IT relocation, download the FREE IT Relocation Checklist here.
