Office Relocation Planning Tips

Planning an office relocation is not something that happens by itself. It takes a lot of hard work and even military precision in order to get it right and make sure everything happens on time.   Use these Office Relocation Planning Tips to ensure your office move project doesn’t just “stumble along” and to help you get a clear understanding of exactly what is involved in planning a successful office relocation.

1. Create an Office Relocation Brief
All successful office relocations start with a brief or a Project Plan. This outlines the thinking and reasons behind why a business is moving office, and will help to determine office space and operational requirements for the new office and establish a rough Moving Office Budget.

2. Brief your Commercial Property Agent
Looking for new office space can be an exciting project and it’s easy to get carried away looking at office space that is unsuitable for your needs.  Make sure you are clear about key office space objectives; size, location, price and timescale and use the Office Space Checklist to establish what other priorities your business needs in the new premises.

3. Get a Team Together
There should be an Office Move Manager / Co ordinator in charge of the office move and ensure everything runs smoothly.  There should also be an internal Office Relocation Project Team with members from HR, Marketing, IT and Finance to take on the responsibility for their component parts of the office move.  Externally, you will need a team of Office Relocation Professionals to assist with the more complex aspects of the office move that you will not have the time or expertise to take on internally.

4. Plan, Execute & Communicate
The detail is all in the planning.  The Project Manager’s role is to ensure that every task listed within the Office Relocation Checklist has been assigned and executed on time. Senior Management will need to be kept informed of progress and staff need to be kept in the loop.

5. Get Quotes & Start Early
If you want to use the industry’s most trusted Office Relocation Professionals, you need to get in early.  Finding office space, negotiating your office lease and design & fit-out all take weeks, even months to complete so don’t be leaving anything to chance.  Use the Moving Office Timetable to find out the recommended timeframes and schedule the tasks accordingly.