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Everything you need to know about Moving OfficeIT & Telecoms
Working with specialist IT & Telecoms Companies ensures your communications infrastructure is properly managed, assembled and fully functional in the new office, with no disruption to business operations.
Why use an IT & Telecoms Company for your IT Relocation?
Getting the IT & Telecoms part of an office move right can be the most challenging part of any office relocation - which is why it merits specialist attention.
The role of an IT & Telecoms Company is to oversee the management of your entire business communications infrastructure throughout the IT relocation. This will ensure that the office move is completed on time, within budget and that all systems are ready-to-go on the first morning in your new office.
Their role is likely to involve:
- A full equipment audit undertaken prior to the office move
- Assessment of IT & Telecom requirements in new office
- Advising on a suitable Business Phone System for your new office
- Creating a reliable Business Continuity Plan
- Planning & executing a safe & secure IT Relocation
- Setting up and testing of all equipment so it is ready to use
- Providing a post office move IT & Telecoms support service
They will also work closely with you on the following:
An office move is the ideal time to consider upgrading technology and can provide a trigger for renewing/switching supplier contracts. Your current system might well be perfect for your existing office, but is it right for the new office? Your IT & Telecoms Company will advise you on what technologies will help improve business efficiency and whether any cost cutting measures can be implemented.
Your IT & Telecoms Company will advise you on a suitable IT network infrastructure that best meets your requirements in the new office, and ensure that all services (such as broadband speed, digital communications, ISDN etc) are available in the new location. They will draw up a detailed configuration plan of the new office; this will determine the best location for workstations, as well as IT and telecoms equipment such as servers, computers, telephones, printers and photocopiers.
What would the impact be on your business if you had to change your telephone number? Your IT & Telecoms Company can advise you on whether you are able to take your existing phone number with you when you move office. They will also assess your current and future communication needs and whether you need to upgrade your business phone system when you move office.
Whether your IT relocation requires moving desktop computers, printers, phones or even an entire server room, the logistical issues of an IT move can be complex and this process requires specialists IT removals who are experienced in handling this type of equipment. They will pack, transport and re-commission each PC in the new office, together with network and phone connections. All IT and telecoms equipment will be powered up and connectivity to the network tested so that business operations can continue without delay.
Due to the complexities and high risk involved in server relocation, this task should only be carried out by professionals who can handle the technical, logistical and business considerations of server relocation. If your company has dedicated server(s), make sure you involve an IT & Telecoms Company to execute this part of the IT relocation on your behalf.
Failed office relocation projects have become one of the most common causes of disaster recovery events, and it is for this reason that we recommend using an IT & Telecoms Company to create a detailed Business Continuity Plan in the event your IT relocation experiences delays or unforeseen problems occur.
- They are IT relocation specialists and have the technical expertise to handle all types of business-critical IT & Telecoms equipment
- Your business is more likely to be up and running far quicker in your new office with minimum downtime
- They have the experience on how best to configure your new office layout from a network cabling and IT & Telecoms perspective
- They can advise you on the most suitable technology and communications services for your new office which may reduce costs and increase business efficiency
Even if you have an in-house IT department, they may not have the skill set or time to manage the transition and migration of IT & Telecoms business services to the new office.
By employing an IT & Telecoms Company to carry out your IT relocation, you will reduce risk, avoid delay and ensure that costly downtime is minimised.
Your business communications infrastructure (servers, computers, phones, faxes, printers etc.) are central to your company being able to operate. If you have no IT and/or Telecoms connectivity then your company isn't working - and, if your company isn't working - you're losing money.
Go to the Moving Office map search to find Approved IT & Telecoms Consultants that specialise in your area along with a tailored Moving Office Guide.
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IT & Telecoms
the bottom line
It is business critical that, on the first morning in your new office, all of your equipment, systems and phones are fully functional. For this to happen, you need to plan well in advance and seek specialist expertise and advice.
IT Relocation Checklist
The IT Relocation Checklist will help you manage your IT Relocation safely & without disruption to services.
Use it to plan the seamless transfer of your IT systems & business phones to the new office.
IT Relocation Guide
It is business critical that, on the first morning in your new office, all of your equipment, systems and phones are fully functional.
In order for this to happen, you need to plan & prepare well in advance, be alive to all of the issues surrounding IT relocation and have a clear understanding of the process of ensuring that your communications infrastructure is set up accordingly in the new office.
Top level considerations include:
- Planning for IT Relocation
- Business Continuity Issues
- No disruption to services
- Upgrading equipment
- Cheaper Phone Systems
- Keeping existing phone numbers
- Network Cabling
- Disaster Recovery
For help and guidance for all aspects of a successful IT Relocation download the free IT Relocation Checklist.
Approved IT & Telecoms Consultants
We independently source and screen 3 IT & Telecoms Consultants for every postcode area to give you the range of choice that best practice dictates.
All of our members have signed up to the most stringent standards within their industry and are committed to offering you the best value and service.
Making contact with our IT & Telecoms Consultants is free. There is no obligation to use them and, if nothing else, a conversation with them will help you understand what needs to be done in order to ensure all your communications infrastructure is working as it should on that first morning in your new office.
Find Approved IT & Telecoms Consultants for your area.
Relocating Business Phones
There are a number of things you need to consider regarding transferring your business phones prior to moving office:
- Possibility of keeping your existing number
- Call forwarding (for the move day and beyond)
- Reviewing line capacity
- Ordering new phone lines
- Choosing suitable phone features and lines
- Upgrading your business phones
Download the IT & Telecoms Checklist for more information.
Help Moving Office
Expert Advice
Utilising the expertise and experience of external advisors is central to achieving a successful office move. The firms listed in our Moving Office Guides are independently sourced, screened and matched to your area.
Find Office Move Experts
Connect with independently sourced companies in your area to help with each key stage of your office move.
It's a fact... companies that use professional expertise for an office move avoid mistakes, save time and get better value for their money.
IT Relocation Planning
IT & Telecoms are the lifeblood of any company. If your systems aren’t working and your phones aren’t ringing in your new office then you can’t operate.
It cannot be overstated that getting this aspect of your office move wrong (i.e. delays and downtime) can have dire operational and financial consequences for your business.
Experience shows that: -
- you can never start the process early enough
- the lead times are often longer than many companies imagine
So avoid mistakes and start planning your office relocation early by using the FREE IT & Telecoms Checklist.
IT & Telecoms
Achieving best value
- Experience and best practice says that companies should use an office move as an opportunity to review all of their IT and telecoms suppliers.
- Moving office provides a trigger for renewing and/or switching IT supplier contracts on favourable terms.
- Speak to independently sourced and approved IT & Telecoms Consultants as to what efficiencies and cost savings can be achieved - both throughout the moving office process and beyond.
