Working with specialist IT & Telecoms Companies ensures your communications infrastructure is properly managed, assembled and fully functional in the new office, with no disruption to business operations.
Getting the IT & Telecoms part of an office move right can be the most challenging part of any office relocation - which is why it merits specialist attention.
The role of an IT & Telecoms Company is to oversee the management of your entire business communications infrastructure throughout the IT relocation. This will ensure that the office move is completed on time, within budget and that all systems are ready-to-go on the first morning in your new office.
Their role is likely to involve:
They will also work closely with you on the following:
An office move is the ideal time to consider upgrading technology and can provide a trigger for renewing/switching supplier contracts. Your current system might well be perfect for your existing office, but is it right for the new office? Your IT & Telecoms Company will advise you on what technologies will help improve business efficiency and whether any cost cutting measures can be implemented.
Your IT & Telecoms Company will advise you on a suitable IT network infrastructure that best meets your requirements in the new office, and ensure that all services (such as broadband speed, digital communications, ISDN etc) are available in the new location. They will draw up a detailed configuration plan of the new office; this will determine the best location for workstations, as well as IT and telecoms equipment such as servers, computers, telephones, printers and photocopiers.
What would the impact be on your business if you had to change your telephone number? Your IT & Telecoms Company can advise you on whether you are able to take your existing phone number with you when you move office. They will also assess your current and future communication needs and whether you need to upgrade your business phone system when you move office.
Whether your IT relocation requires moving desktop computers, printers, phones or even an entire server room, the logistical issues of an IT move can be complex and this process requires specialists IT removals who are experienced in handling this type of equipment. They will pack, transport and re-commission each PC in the new office, together with network and phone connections. All IT and telecoms equipment will be powered up and connectivity to the network tested so that business operations can continue without delay.
Due to the complexities and high risk involved in server relocation, this task should only be carried out by professionals who can handle the technical, logistical and business considerations of server relocation. If your company has dedicated server(s), make sure you involve an IT & Telecoms Company to execute this part of the IT relocation on your behalf.
Failed office relocation projects have become one of the most common causes of disaster recovery events, and it is for this reason that we recommend using an IT & Telecoms Company to create a detailed Business Continuity Plan in the event your IT relocation experiences delays or unforeseen problems occur.
Even if you have an in-house IT department, they may not have the skill set or time to manage the transition and migration of IT & Telecoms business services to the new office.
Your business communications infrastructure (servers, computers, phones, faxes, printers etc.) are central to your company being able to operate. If you have no IT and/or Telecoms connectivity then your company isn't working - and, if your company isn't working - you're losing money.
Find Approved IT & Telecoms Companies here that specialise in your area along with a tailored Moving Office Guide.
If you need any additional information on any IT Relocation topic, please complete the following information request.
The IT Relocation Checklist will help you manage your IT Relocation safely & without disruption to services.
Use it to plan the seamless transfer of your IT systems & business phones to the new office.
IT & Telecoms are the lifeblood of any company. If your systems aren’t working and your phones aren’t ringing in your new office then you can’t operate.
It cannot be overstated that getting this aspect of your office move wrong (i.e. delays and downtime) can have dire operational and financial consequences for your business.
Experience shows that: -
So avoid mistakes and start planning your office relocation early by using the FREE IT & Telecoms Checklist.