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Everything you need to know about Moving OfficeOffice Move Project Team
An office relocation is a major undertaking and anyone who has ever been involved in moving office knows that a collaborative effort is needed for a successful office move.
Putting together an Office Relocation Project Team
Putting together the right office move project team is critical – and will need to comprise both internal and external members. This team is usually made up of the following elements.
Project Leader
One person must be put in charge of the move. The Project Leader (typically a Director or Senior Manager) must have enough time to devote to the office move project – and should: have the trust of senior management; the authority to act on behalf of the company; be senior enough to be able to make decisions; be a good organiser of people and processes; have experience of setting and working within budgets; and be a good communicator.
Property Consultant
A competent and knowledgeable Consultant will find you the most suitable property and then negotiate the best financial terms on your behalf.
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Property Solicitor
They will negotiate the detail of the lease documentation to minimise your exposure to potential liabilities and advise you on the implications of the detailed terms to ensure you are aware of your ongoing responsibilities.
More information on Property Solicitors »
Office Design & Fit-Out Partner
The design and delivery of your new office will be central to the continued success of your business. Appoint an office design and fit-out company with the experience and capability to understand your business needs and deliver the right office environment.
More information on Office Design & Fit-Out Companies »
Office Removals Company
Using a professional company to handle your commercial removal requirements will mean that your business will be relocated quickly and efficiently, minimising both business interruption and downtime to make sure you are ready to go on that "first morning" in your new office.
More information on Office Removals Companies »
IT & Telecoms
Your business will have to fulfil the continuity needs of your staff & customers, and maintain connectivity throughout the office relocation process. A specialist IT & Telecoms Consultant will oversee all business connectivity issues and relocate your entire communications infrastructure with minimal disruption.
More information on IT & Telecoms Consultants »
Human Resources
Change can be unsettling for some people and this can certainly be the case with an office move. At the same time as the office move process is going on your company has to continue to run its business and focus on its existing workload & commitments. No wonder moving is ranked as one of life’s most stressful events! However, moving office is a great opportunity to affect positive change management, improvement in business performance, increased morale & momentum. Your staff’s expectations and concerns need to be managed and HR has a key role in communicating the project to your employees.
Sales & Marketing
Moving office is a great opportunity to communicate positive messages to your customers and maximise the brand & image of your business.
Summary
Irrespective of the particular details of your office relocation the Office Move Project Team should comprise individuals and companies who provide you with confidence that they understand your business and the objectives of the move. They will be able to provide both operational and strategic assistance throughout the moving office project and ensure that your office move happens on time, to budget and with the minimum hassle & disruption to your business.
Go to the Moving Office map search to find approved companies that specialise in your area along with a tailored Moving Office Guide
Document Actions
Property Consultant
- Analyse office space requirements
- Property search & viewing
- Detailed cost analysis and advice
- Negotiating the best deal
When it comes to finding the right office space – and then negotiating the best deal – a good Property Consultant will make sure you don’t make any critical mistakes and also save you money over the term of the lease. 
Property Solicitor
- Exiting current lease
- Legal issues of new lease
- Obligations & liabilities
- Your interests protected
- No surprises down the line
Instructing your own Property Solicitor is a ‘must’ to ensure that your new office lease is agreed so that your commercial interests are protected.
Office Design & Fit-Out
- Workspace appraisal
- Office space planning
- Office interior design
- Office fit-out
- Office refurbishment
- Dilapidations & reinstatement
Create the ideal workspace for your business that meets both your budget and requirements.
IT & Telecoms
- Pre-move IT & Telecoms planning
- Network cabling & fixed phone lines
- Server relocation
- Setup & testing of IT & phone equipment
- Post move IT & Telecoms support
IT & Telecoms Consultants will oversee all business connectivity issues and ensure all systems are ready-to-go on the first morning in your new office.
Office Removals
- Crates & packaging
- Disconnection/reconnection of equipment
- Storage & archiving capabilities
- Fully licensed and insured
- Matched to your industry and area
The right Removals company is crucial to ensure you are fully operational in your new office on time, to budget and with everything in the right place. 
Moving Office Experts
Engaging the right professional help is the single most important MUST DO for an office move. The companies listed in the Moving Office Guides have all been independently sourced and screened.
Moving Office Project Team
The Office Relocation Project Plan highlights the importance of working with the right office move professionals for each step of the office relocation project.
Don't leave it to chance. Working with the right office relocation professionals can mean the difference between success and failure for your office move.
Who's on the Team?
An office move requires a team effort and anyone who has ever been involved in moving office knows that a collaborative effort is needed for a successful office move. The process of team selection should include: -
- A suitable and competent Office Move Project Leader (typically a Director or Senior Manager)
- Getting buy-in on from internal decision makers on key drivers & major requirements of new office
- Internally, involve IT, Marketing & HR
- Externally, instruct a Property Agent, Solicitor, Office Fit-out and Office Removals company
- Finally, remember to communicate the Move Plan to employees to keep them involved
