IT & Telecoms Considerations
IT Equipment and Business Phone Systems are the lifeblood of most companies. This IT Relocation Guide gives you practical info on the safe & secure transfer of your IT services in order to ensure that costly business downtime is minimised.
Your Guide to a Safe, Secure & Successful IT Relocation
An office relocation will have a significant impact on your IT & Telecoms, and managing the logistics of an IT relocation is a huge undertaking. This is because for most organisations, IT and telecommunications have become an indispensible element for running their business. It is therefore important to give careful thought to this aspect of your office move, so that IT equipment, servers and business phone systems are fully functional on the first morning in your new office.
IT RELOCATION: The Physical Move of all IT Equipment
In addition to organising the removals of your office furniture and belongings, you will need to arrange the safe and secure relocation of your IT equipment and business phone systems. Moving IT equipment is not as simple as packing and unpacking boxes, so this aspect of your office relocation is best handled by specialist IT Relocation Consultants who will be familiar with the logistical and technical aspects of handling IT equipment. They will also have the expertise to dismantle your IT network, and reassemble it safely and securely in the new office to ensure that no valuable business data gets lost.
IT REVIEW: Your Business Communication Systems
Reviewing your technology equipment prior to moving office not only determines what changes are required in the new office (such as number & type of phones, network cabling, power outlets, specialist air conditioning etc) but it also helps assess future technology requirements.
Your IT & Telecoms review should consider the following: -
- Has your business outgrown your existing phone system and will it suffice business growth (think 5-10 years ahead)?
- Is your telecoms service provider meeting your expectations in terms of cost and service standard?
- Would your new office benefit from a wireless broadband connection?
- Is your cabling infrastructure suitable for your new office?
- Do you require additional phone lines?
- Can you take your phone number with you when you move office?
- If you are relocating servers, you will need to evaluate server room requirements (air conditioning, size and cabling)
Moving office is the ideal time to upgrade your business communications and review/switch telecom service providers. Your IT & Telecoms Consultants will make a qualified assessment of your current business phone system and recommend worthwhile upgrades that could save your company money and help improve business efficiency. Future proofing your IT and business phone systems is not only prudent prior to an office move, but can quite often, save you money in the longer term.
RE-CONNECTION OF IT SERVICES: Transfer & Migration of IT Systems to the new office
The most important aspect of a smooth IT Relocation is to ensure your systems are up and running as quickly as possible in your new office to avoid any disruption to your business operations. This requires:
- Determining the most appropriate network and cabling configuration for the new office
- Efficient reinstallation of all PCs, printers, servers and business phone systems
- Testing of all systems to the network.
This important part of your IT relocation is best carried out by skilled IT & Telecoms Consultants who have the expertise to deliver the IT relocation as efficiently as possible. Even if your company has a dedicated IT department, they often do not have the time, resource or experience to manage the smooth transition and migration of your IT & Telecoms services to the new office.
Remember that if customers get poor service and cannot contact you during your office move, your business will suffer. Having an IT relocation strategy in place will help you enjoy a smooth IT relocation, so your customers experience the same level of service throughout.
By using the IT & Telecoms Checklist to pre-plan your IT relocation, and calling on the expertise of IT & Telecoms Consultants you can set your sights on your IT and business phone systems to be working as they should on the first morning in your new office.
Relocating Business Phones
There are a number of things you need to consider regarding transferring your business phones prior to moving office:
- Retaining your existing phone number
- Call forwarding (for the move day and beyond)
- Reviewing line capacity
- Ordering new phone lines
- Upgrading your business phones
Download the IT & Telecoms Checklist for more information.