10 Steps to Planning an Office Move
Plan an entire office move using these 10 easy-to-follow steps.
Planning an office move can be a daunting and time-consuming project to execute successfully. With so many tasks to juggle, deadlines to meet and people to organise. These 10 practical steps cover all the important issues to help you plan, organise and execute a smooth and hassle-free office move.
- Step 1: Define your reasons for moving
Expanding, downsizing, cost-saving or the need a better location are all contributing factors to businesses needing to move office. Defining your reasons for the office move will help you to set your new office requirements and communicate a clear message to staff and clients.
- Step 2: Get a Checklist
A Moving Office Checklist is the starting point to planning a successful office move. It will guide you through the entire office move process from start to finish and will tell you what to do in order to organise and execute a smooth office move.
- Step 3: Know your Key Dates
Once you have determined when you will be vacating your existing office, you can then begin to work backwards to establish what important tasks need to be done by when. Use the Moving Office Timetable to work out a clear schedule.
- Step 4: Set a Budget
How much is your office move going to cost? Find out what costs are involved in moving office and set a realistic budget using the Budget Planner.
- Step 5: Brief your Property Agent
Select a local Property Agent to help you find the right office space and negotiate the best office lease terms. They'll help you work out your size requirements, facilities, and location of your new office space.
- Step 6: Book your Office Removals Company
Choose and book an Office Removals Company. A meeting with them will help you to establish which office furniture items are going to be moved, what needs replacing and what can be disposed of.
- Step 7: Plan your new Office Design & Space Plan
Appoint an Office Fit-Out Company to help you transform your new office space into an effective and functional workplace.
- Step 8 Plan your IT Relocation
Work out the logistics of moving and re-commissioning your PCs and telephones in the new office. The right IT infrastructure will need to be in place in the new office for your IT equipment to function properly. So use the IT Relocation Checklist to find out what needs to be done.
- Step 9: Finalise your Office Lease
Ask a Property Solicitor to check through your office lease to make sure everything has been documented correctly before you sign the office lease.
- Step 10: Dilapidations
Before you hand over your "old" office back to the Landlord, ensure that all dilapidations have been carried out and that the office is in a good state of repair so there will be no dispute in returning your rental deposit.