the office relocation planning website

Cookie Policy

Web cookies and how they are used

A cookie is a small file of letters and numbers sent to your computer or mobile phone when you visit a website. It means that the website can recognise your computer or phone if you return to the same site.

Cookies are used for different purposes. These include remembering personalised preferences on websites, recording items that you have put into a shopping basket, and counting and analysing the visitors coming to a website.

Cookies and the law

A new law came into effect in the UK on 26 May 2011, giving web users the right to choose what information gets stored on their phone or computer. This includes cookies placed by websites and the likes of Google Analytics. The law will be enforced from 26 May 2012.

The text below is taken from advice provided by the UK government.

In the past many websites placed cookies on visitors' computers without their consent. From 26 May 2012, businesses and organisations running websites in the UK will need a user's consent to store cookies on their computer.

Many websites use cookies. As the rules change, users of websites are likely to start seeing more information about what cookies are used on websites, and what information is being stored. Users will be given more choices about these cookies, including being asked to agree to a cookie being used.

The Information Commissioner's Office (ICO) has published more detailed advice on what the law means for you as a consumer.

We use different kinds of cookies on this web site. There are essential cookies, without which the site would not function correctly, functionality cookies, which enhance your experience, analytics cookies which give us information about visitor numbers and pages visited, and third party cookies which are included along with additional functionality, such as embedded YouTube video or links to Facebook and other social media.

Essential Cookies

  1. If you have signed up to Help Moving Office in order to be able to download the guides, checklists and how-tos, a cookie is used to record this fact and to allow you to download all other items without repeatedly having to sign in.
  2. If you are a registered user of this site and you log in, a secure encrypted cookie is used to store your credentials to keep you logged in between pages.
  3. As part of the login process another cookie is created purely to test whether cookies are enabled on your browser.
  4. A cookie is used to test whether cookies are enabled and, if so, to store your preferences as to whether you accept cookies used on this site.
  5. A cookie is used to create and store status messages such as "You have logged in", or "Thank you for completing the survey...". No personal information which identifies you is stored with this cookie.
  6. If you use the font resizing mechanism on the accessibility page, your preferred size is stored in a cookie.

Third party cookies outside of our control

We may use external services on this web site to display content from time to time. For example, we may show videos from YouTube, Vimeo or another streaming service. Pages with this embedded content may use cookies from their web sites.

You may see embedded 'share' buttons on our web pages. These enable users to share content with their friends through social networks such as Facebook and Twitter. When you click on one of these buttons, a cookie may be set by the service you have chosen to share content through. We do not control the dissemination of these cookies.

We cannot prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.

Some, all, or none of the following sites may set cookies on your browser. Please note that this is a snap shot list and that it may not be complete. It is unlikely, however, that all these sites are in use on this site.

  • YouTube.com
  • Twitter.com
  • Vimeo.com
  • Facebook.com
  • Flickr.com
  • Maps.Google.com
  • Digg.com
  • StumpleUpon.com
  • Delicious.com
  • Reddit.com

To opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information.

How do I manage and delete these cookies?

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit one of the following sites. It is not technically possible for you to exchange your settings between different browsers and devices so you will need to change these settings on each browser you use.

Please note, our cookies do not collect personal data. If you are concerned about third party cookies (e.g. YouTube, Facebook etc.), check their sites for information, or visit the links above and learn how to switch off third party cookies. Turning off cookies altogether for this site via the button below will prevent access to the site content.

Planning an office move? Go the office relocation planning resource centre

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Terms & Conditions

INTRODUCTION
We are committed to protecting your privacy. This Privacy Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website if you do not accept this Privacy Policy.

ABOUT US
This is the Privacy Policy for www.helpmovingoffice.co.uk (Website). This Website is owned and operated by Moving Office Limited. Our Registered Company Number is 06724444. Our Registered Address is The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. For the purposes of the Data Protection Act 1998, we are the data processor and controller of any Personal Data you submit via the Website. Our ICO Registration Reference Number is ZA007564.

1. YOUR PERSONAL DATA
We only collect Personal Data when you register for an account to access our Resource Centre (for example, in order to obtain a copy of a checklist or guide from the Resource Centre for the purpose of helping you plan your office move). You can control the level of Personal Data you do or do not wish to provide. You can also delete your account at any stage (this can be done from the Login page by following the relevant option) or by emailing us at info@helpmovingofice.co.uk.

2. PURPOSES FOR WHICH WE USE INFORMATION ABOUT YOU
We may use your personal information to:

  • administer your account with us;
  • identify you when you sign-in to your account;
  • provide you with the services and information offered through the Website;
  • enable you to access and use part or all of the Website;
  • personalise aspects of our overall service to you;
  • notify you about any changes to the Website;
  • ensure that content on the Website is presented in the most effective manner for you and your computer;
  • provide you with any required customer care;
  • analyse and research the use of our website and improve the quality of our services for users and advertisers;
  • comply with any relevant legal or regulatory obligation that we have, for example to make disclosures required by tax authorities, law enforcement and/or regulatory bodies, or other statutory requirements.

We do not sell or pass on Personal Data to third parties.

3. EXTERNAL LINKS
Our Website contains links to external websites. We are not responsible for the privacy policies or the content of any such websites. Should you click on any of these links then you are strongly advised to read their privacy policy before submitting any Personal Data.

4. THIRD PARTY PROVIDERS AND DATA PRIVACY
Our Website contains a Supplier Directory which enables you to source companies that provide products and services that are relevant for an office move. If you decide to contact any company listed in our Directory then we are not responsible for the privacy policies or the content of any such websites.

5. NON-PERSONAL DATA
Like many other websites we gather, use, analyse, sell and distribute non-personal data. Unlike Personal Data this information cannot be used to identify or contact you personally. Please be aware that if you use our website then you will be giving your consent to us sharing anonymised data about your use of our website with our third party partners. We do not share your Personal Data with any third parties and they will not be able to personally identify you from the data that we may provide to them.

6. SECURITY
The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

7. COOKIES AND WEB BEACONS
Cookies
A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.

Web Beacons
A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.

8. Changes to our Privacy Policy
We may change this Privacy Policy from time to time to keep it up to date with legal requirements and the way in which we operate our business. We will post the updated Privacy Policy on the site so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it so please regularly check these pages for the latest version of this notice.

9. YOUR RIGHTS
You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of the personal information we have about you should you request it. You can tell us about any changes or inaccuracies in your Personal Data and we will update, correct or delete your Personal Data as requested. You may also request copies of your Personal Data held by us. We will comply with your request as soon as is practicable and in any event within not more than 30 days of receipt of your request. For security purposes we may request proof of identification before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

10. CONTACT DETAILS
If you have any questions about your Personal Data, this Privacy Policy or any other matter then please email us at info@helpmovingofice.co.uk or write to us at Moving Office Ltd, The Beeches, Furzedown Lane, Amport, Andover, Hampshire, SP11 8BE.