the office relocation planning website

Basic Guidelines for a Successful Office Relocation

Companies don't move office very often (typically every 3-7 years depending on the size of organisation) which means that the Office Relocation Planning is usually left to people who have minimal experience of what is needed to affect a successful office move.

This Blog Post is all about outlining the key success factors for an office relocation.

1. Take the Office Relocation Planning Seriously – and start early
Time spent on planning your office move equals time well spent. There is a lot to do and the easiest way to plan, manage and organise your office move is to break the move down into manageable bite –sized chunks. For a full breakdown of what planning information is required then refer to the Help Moving Office Resource Library.

2. Understand the Moving Office Process – and get it right
It is critical for any company thinking of moving office to have a detailed understanding of the office relocation process. This allows them to have an appreciation of the key parts of an office move – which in turn helps them create their own moving office timetable (see point 3).

3. Establish your Office Moving Timeline – and plan accordingly
Every office move will be governed by a certain few key dates and it is vital that companies moving office understand the milestone dates for their own circumstances. The major dates that you need to be clear about include (a) lease expiry date (b) the date by which notice needs to be given to the existing landlord (refer to office lease documentation for information on this) and (c) the date by which you need to be fully operational in your new office. These dates will almost always form the basis of your own office move timeline.

4. Set an Office Relocation Budget – and stick to it
The last thing any company moving office wants is for costs to spiral. It is critical that you have a clear understanding of the cost items of an office relocation. This will allow you to set a realistic and meaningful budget. Don’t be afraid of contacting office relocation service providers and asking them for ball-park figures for each cost item. Once you have set your office relocation budget it then needs to be managed accordingly.

5. Get Professional Help – it avoids expensive mistakes
One of the most common mistakes made when moving office is for companies to choose to do everything themselves in the hope that it will save them money. This is a kin to attempt to do “open heart surgery” on yourself! There is a wealth of expertise out there who help companies with each and every stage of their office move - and that expertise needs to be called upon! The last thing anyone wants is an unnecessarily costly office move littered with expensive mistakes that could have been avoided.


Planning an office move? Go the office relocation planning resource centre

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