the office relocation planning website

How To Move Office

Understanding the timeframes & costs when you move office

Yes it is true that (i) every office move is different and (ii) the length of time it takes to move office depends on many factors (including the size of the company, the complexities of lease negotiations, time needed for any office space construction etc) but, whatever your situation, it is useful to understand the timeframes and costs involved with an office move.

How long will it take to move office?

Firstly, you will need to establish the key dates that will determine the likely timeframe of your office move. Use a Moving Office Timetable to ensure that all aspects of the office move dovetail appropriately – leading right up to the day you actually move office. Planning ahead will enable you to make informed choices about your office move and give you enough time for you to negotiate the best deals along the way.

There are broadly 6 key stages that need consideration when you move office:

  1. The strategic planning that sits behind the decision to move office
  2. Search and selection of the the right office space
  3. Agreeing terms and sorting out all necessary lease documentation
  4. Sorting out all office design, fit-out and furniture issues
  5. Ensuring a smooth migration (or upgrade) of your entire IT & Telecoms infrastructure
  6. The physical move itself (the office removals element)

Each key stage of the office relocation project should involve the expertise of office relocation professionals to ensure the best possible outcome for your office move. Experience clearly shows that companies that engage professional help when they move office not only avoid mistakes but also save money over the term of the new lease.

How much will it cost to move office?

After people costs, property costs are the next biggest expenditure for most companies and an office relocation - whilst potentially getting you into better, cheaper and more appropriate office space - is going to be one of the more expensive projects that your business will undertake.

As soon as the decision to move office has been taken, you will need to establish a Moving Office Budget. Creating a realistic budget (and being able to stick to it!) is a crucial part of your office relocation planning. It will help you keep track of your costs and manage them throughout the office move process. Your moving office budget document is a crucial planning tool that will influence the location of your new office, its size and facilities. It will also determine how much you can spend on office design and any new IT and telecoms infrastructure you need.

Maybe take things below here and turn into new article .... when planning an office move, it is advisable to get cost comparisons and estimates from Move Office professionals. The Moving Office Guide lists 3 companies for each business type so you can get a range of quotes and agree an appropriate and fair price that suits your move office budget.

To give you a better understanding of what advice and services that relate to moving office should cost, the details below are a guideline: -

Commercial Property Agent – A Property Agent will find you the most suitable office space and then negotiate the best financial terms on your behalf. Their fees are usually based on a percentage of the annual rent.

Legal Costs – This includes search fees, Land Registry titles, and stamp duty, as well as fees incurred by your Property Solicitor. A Property Solicitor is essential in protecting your company’s interest in all legal documentation when you move office.

Office Fit out – Office fit-out encompasses everything from the space planning, interior design, project management, fitting out & furnishing of your new office. All of the above require consultation with and costings from an experienced Office Fit out company.

IT and Telecommunications – this incorporates the management of your entire communications infrastructure when you move office.  Your new office may require new network cabling, additional phone and ISDN lines or even a dedicated server room. IT & Telecoms Consultants will ensure you have all this covered and more importantly, make sure all your systems are re-connected and ready-to-go on that first morning in your new office.

Office Removals – the actual physical move of your office relocation can be the most challenging aspect when you move office. Choosing the right Office Removals Company to look after your office move is a crucial element of making sure that you are fully operational in your new office on time, to budget and with everything in the right place. Their cost will depend on the detailed logistics of your office move and how much office furniture you have.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

We are committed to protecting your privacy. This Privacy Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website if you do not accept this Privacy Policy.

This is the Privacy Policy for (Website). This Website is owned and operated by Moving Office Limited. Our Registered Company Number is 06724444. Our Registered Address is The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. For the purposes of the Data Protection Act 1998, we are the data processor and controller of any Personal Data you submit via the Website. Our ICO Registration Reference Number is ZA007564.

We only collect Personal Data when you register for an account to access our Resource Centre (for example, in order to obtain a copy of a checklist or guide from the Resource Centre for the purpose of helping you plan your office move). You can control the level of Personal Data you do or do not wish to provide. You can also delete your account at any stage (this can be done from the Login page by following the relevant option) or by emailing us at

We may use your personal information to:

  • administer your account with us;
  • identify you when you sign-in to your account;
  • provide you with the services and information offered through the Website;
  • enable you to access and use part or all of the Website;
  • personalise aspects of our overall service to you;
  • notify you about any changes to the Website;
  • ensure that content on the Website is presented in the most effective manner for you and your computer;
  • provide you with any required customer care;
  • analyse and research the use of our website and improve the quality of our services for users and advertisers;
  • comply with any relevant legal or regulatory obligation that we have, for example to make disclosures required by tax authorities, law enforcement and/or regulatory bodies, or other statutory requirements.

We do not sell or pass on Personal Data to third parties.

Our Website contains links to external websites. We are not responsible for the privacy policies or the content of any such websites. Should you click on any of these links then you are strongly advised to read their privacy policy before submitting any Personal Data.

Our Website contains a Supplier Directory which enables you to source companies that provide products and services that are relevant for an office move. If you decide to contact any company listed in our Directory then we are not responsible for the privacy policies or the content of any such websites.

Like many other websites we gather, use, analyse, sell and distribute non-personal data. Unlike Personal Data this information cannot be used to identify or contact you personally. Please be aware that if you use our website then you will be giving your consent to us sharing anonymised data about your use of our website with our third party partners. We do not share your Personal Data with any third parties and they will not be able to personally identify you from the data that we may provide to them.

The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.

Web Beacons
A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.

8. Changes to our Privacy Policy
We may change this Privacy Policy from time to time to keep it up to date with legal requirements and the way in which we operate our business. We will post the updated Privacy Policy on the site so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it so please regularly check these pages for the latest version of this notice.

You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of the personal information we have about you should you request it. You can tell us about any changes or inaccuracies in your Personal Data and we will update, correct or delete your Personal Data as requested. You may also request copies of your Personal Data held by us. We will comply with your request as soon as is practicable and in any event within not more than 30 days of receipt of your request. For security purposes we may request proof of identification before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

If you have any questions about your Personal Data, this Privacy Policy or any other matter then please email us at or write to us at Moving Office Ltd, The Beeches, Furzedown Lane, Amport, Andover, Hampshire, SP11 8BE.