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Business Relocation - How to Stay Productive

How to Maintain Productivity when Relocating a Business

Every business that is relocating has a similar goal; to achieve a smooth and seamless transition to the new office without any disruption to the business. After all, in today's challenging times, losing even a few hours of valuable business time can mean all the difference.

The secret ingredient to maintaining productivity throughout your business relocation is quite simple; it's all down to advance planning and a well-thought through Business Relocation Project Plan. There are two main issues to focus on when trying to maintain productivity:

  1. Maintaining Staff Productivity 
  2. Maintaining Full Connection & Operation of PCs & Phones

This article considers these two issues and offers practical tips on how to avoid any disruption or downtime for your business during a relocation:

Maintaining Staff Productivity
A business relocation can lead to disruption in the work environment, and without proper communication from the top, staff are likely to be uncertain, unsettled and may even be less productive in the run up to the move. The relocation needs to be communicated early on in the process to all staff about when the move is happening and how they can prepare. A careful Employee Communication Plan which includes the benefits about the move for staff, as well as improvements and new infrastructure in the new office will help to raise morale and maintain productivity throughout the process. It's important for employees to feel that their voice is being heard, and regular meetings with Managers to discuss the business relocation will help eliminate any negativity, air any concerns and keep employee morale high. A good Employee Communication Strategy will raise expectation levels about what the move might bring, but not distract them too much so that it hampers productivity before the move. Getting the right balance is key and remember it's "business as usual" until the big move day.

Maintaining Full Connection & Operation of PCs & Phones
The careful planning of your IT Relocation bears a huge resemblence on whether your IT and communications equipment will work when you connect them in the new office. Prior planning and set up of your new office needs to happen in order to install the correct IT infrastructure your business requires. Consider issues such as number and position of power outlets and phone lines against where workstations are to be located. You will also need a resilient data back up so all your valuable files are stored away from the move and can easily be restored in the event of a IT disaster. Review all your IT equipment prior to the move to assess it's suitability in the new environment, and consider upgrading.

How you plan to schedule your IT Relocation is also important. Ideally, you should shut down and disconnect close of business on Friday, transport Saturday, test IT equipment Sunday and resume business as usual Monday morning.

Use the IT Relocation Checklist to ensure you follow a strategic plan when it comes to relocating your business critical systems.

 

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