the office relocation planning website

Communicating office move to staff

Moving office can often have a positive impact on staff; it's an opportunity to bring about positive change, boost morale and performance and leave staff feeling re-enenergised in their new workplace. Most staff generally embrace the change in new surroundings well, while for others change can be unsettling and this is where good HR management and clear communication is needed.

The key here is to anticipate the likely issues before they are raised as well as encourage open dialogue well with staff in advance of the office move. Some staff will be concerned over possible redundancy issues, or a change in company structure and others will have more trivial concerns like parking, facilities and amentities in the new office. All these can be managed with clear communication as early in the moving office process as possible. Your company may consider holding an initial briefing meeting with staff where they can voice and air any concerns at regular stages throughout the office move process.

It is also important to be clear and consistent about what message you are giving staff about why the business is relocating. It might be to provide a better environment for staff, to accommodate future expansion or to provide a more efficient service to clients. Whatever the advantages of your new office space it is important that these are identified and communicated.

There's a number of ways you can involve your staff throughout the office move to make sure they feel valued. It might be delegating certain packing tasks to them as the office move day approaches or getting their feedback about the new office. Keeping staff involved in the office move will help identify any issues so that you can all work together to provide valuable input into the solutions.

Finally, as an employer, ensure you handle the office move correctly from a legal perspective. Make sure you read the Employment Law Checklist for an Office Relocation.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

  • Planning an Office Move - tips

    How do I even begin to plan an office move? Good question ... read on to find out how best to tackle the planning of your office move.

    Read Article
  • How To Move Office

    The challenges and logistics of an office move can sometimes feel overwhelming. This guide helps you understand the timeframes and costs you are likely to incur so you know more about what to expect when you move office.

    Read Article
Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

Moving Office Ltd believes in safeguarding the privacy of our users whilst also providing a beneficial service. This Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website or our Services if you do not accept this Privacy Policy.


We will collect personal information about you which you give to us when you register to use our website and when you provide information as part of our service (for example, in order to obtain a copy of a checklist, guide or document for the purpose of helping you plan your office move). We will periodically review your personal information to ensure that we do not keep it for longer than is necessary.


We may use your personal information for the following purposes to:

  • enable you to access and use part or all of the services; and/or
  • personalise aspects of our overall service to you; and/or
  • communicate with you; and/or
  • process a connection between you and a third party; and/or
  • provide your details to third parties that offer products or service that may be of interest to you; and/or
  • analyse and research the use of our website and improve the quality of our services for users and advertisers


Please be aware that if you either use, or register to use, our website or our services, you will be giving your consent to us disclosing your personal information to the following parties:

  • Third parties that help us provide our services to you, such as web hosting companies;
  • Third party providers whose products or services are listed on the results pages on our website, for the purposes of obtaining advice or services relating to moving office;
  • Regulatory/governing bodies for the purposes of compliance monitoring;
  • Other third parties that might be able to offer products or services that are applicable as a result of your requirement about thinking about moving office.

We automatically collect information about your visits to our site and, from time to time, we will supply this data to third party organisations that might be able to offer products or services that relate to moving office. If you do not wish to be included then please email


If you decide to enter into a contract with a third party provider through a channel on our website, the information you have provided to us together with any further information requested by, and supplied by you to, the third party provider will be held by the provider for the purposes set out in that provider's privacy policy. Therefore, you are strongly advised to read your chosen provider's privacy policy and satisfy yourself as to the purposes for which the provider will use your personal information before entering into the contract. We have no responsibility for the uses to which a provider puts your personal information once you have contracted with that provider.


The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.



A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.


A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.


You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of all personal information we have about you should you request it. We may charge you a fee of up to £10 for a copy of such information.


This site is owned and operated by Moving Office Ltd. If you have any queries, please contact us. Registered Office: The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. Tel: 0844 335 1233