Employee FAQs for Office Relocation
Frequently Asked Questions by Employees when Relocating a Business
When employees are given the news that the business is relocating, it can be an time of unease and disruption. Whilst a business may view the relocation as little more than a change in location and a new address, for the employee, the change can feel a lot more personal. Matters such as the commute the work, childcare arrangements, or job security may arouse concern.
The announcement of an office relocation will trigger many questions, and it is important for Directors and Managers to discuss the implication of the office relocation with staff. Employees need to be kept in the loop at all times throughout the relocation process. If they are not, it can lead to confusion, negativity and even the urge to look for a new job.
During your employee consultation with your manager, ensure that you have clear answers to these questions that will give you a better understanding of why the business is relocating and how it's going to effect your day-to-day duties and personal circumstances:
Why is the business relocating?
Having a clear understanding of this will help to support your employer.
Will my Employment Contract change?
You will need to check your employment contract when the business has announced a relocation to see whether it includes a "mobilty clause". If it does, then you are obliged to move with the office. Use the Moving Office Employment Law Checklist if you are unsure.
Where will the new office be located?
This will affect your commute to work. It is usually within a company's best interest to have sufficient parking and / or within easy reach of public transport.
Will it affect my day-to-day duties?
Often a change in workplace can mean introducing new (and improved) working processes. For example, you might be moving to an open plan office where communication levels can be improved, or you may be sharing an office with a new team. Whatever the changes, your manager should discuss these well in advance of the relocation.
What facilities and local amenities will the new office have?
Staff may be concerned about the local amenities such as gyms, banks, cafes, bars and sandwich shops - all of which make up an attractive place for staff to work. Improved facilities in the new office will also help to increase productivity and enhance the working environment.
Whilst an office relocation may, at first, seem like an upheaval, a change in working environment can have many positive affects on your daily duties and make for a better workplace for everyone involved. It is important to support your employer throughout the process, keep morale levels high and communicate the positives to clients.
If you are a manager communicating the office move to staff, you will need the essential HR Guide to Moving Office. It has practical steps to ensure a smooth and happy office move for your team and all staff.
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