the office relocation planning website

Finding Office Space in the UK

Finding the right office space is a key aspect of positioning your business for success. The UK offers a diverse range of options, catering to various needs and budgets. However, navigating the market can be challenging, especially for first-timers. This article aims to provide a comprehensive guide on finding office space in the UK, covering key considerations and resources available.

1. Define Your Requirements:
Start by determining your specific needs. Consider factors such as location, size, layout, facilities, and budget. Understanding your requirements will help narrow down your search and save time. The Office Space Checklist is the must have guide for any company looking for the right office space ... it lists everything you need to consider to help you choose the ideal office space for your business.

2. Research Locations:
The UK boasts a wide variety of locations and business hubs. Research different regions to identify locations that align with your business goals and target audience. Factors to consider include accessibility, proximity to transportation links, amenities, and the local business environment.

3. Online Listings:
Utilise online platforms and property listing websites to explore available office spaces. Websites like Rightmove, Zoopla, Office Genie and LoopNet offer listings of available offices to rent across the country. These platforms can act as a useful first-stop to allow you to see what's available and you can filter your search results based on your preferences to make it easier to zone in on your most suitable options.

4. Commercial Real Estate Agents:
Engaging with commercial real estate agents can provide valuable insights and access to a wider range of office spaces. They have in-depth knowledge of the local market, allowing them to match your requirements with the widest source of available properties. Agents can negotiate lease terms, provide advice on legal matters, and guide you through the whole process. They are your go-to people for finding office space and securing the right deal for your business.

5. Flexible Workspace Providers:
In recent years, flexible workspace has gained popularity in the UK. Companies like Regus, WeWork, Landmark and Spaces offer shared offices, coworing spaces, and serviced offices. These options provide flexibility, shorter lease terms, and access to communal amenities. They are particularly suitable for startups, small businesses, and those companies that value flexibility as a key requirement. Find out more about the Pros and Cons of Serviced Offices.

6. Networking and Referrals:
Tap into your professional network and seek recommendations from fellow entrepreneurs, industry associations, or business forums. Personal referrals can lead to hidden gems that may not be widely advertised. Additionally, attending industry events and seminars provides opportunities to meet potential landlords or office space providers.

7. Evaluate Costs:
Office space costs vary depending on location, size, and amenities. Understand the pricing structure, including rent, utilities, maintenance, and any additional fees. Create a budget that encompasses all expenses to ensure affordability. Negotiate lease terms and explore options for rent incentives or discounts.

8. Visit Potential Spaces:
Once you have shortlisted a few potential office spaces, schedule visits to assess their suitability. Evaluate factors like layout, natural lighting, noise levels, parking availability, security, and proximity to essential services. Pay attention to the overall ambiance and whether it aligns with your brand image and company culture.

9. Legal and Financial Considerations:
Before signing any contracts, seek legal advice to understand the terms and obligations involved. Consider factors like lease length, break clauses, repairing responsibilities, and any hidden costs. It is also crucial to conduct due diligence regarding the financial stability of the property owner or landlord.

10. Future Expansion:
Anticipate your business's growth trajectory and evaluate whether the selected office space can accommodate the required expansion. Flexibility and scalability are vital to ensure long-term suitability. Alternatively, consider shorter lease terms or co-working options that allow for easy adjustments in the future.

In conclusion, finding office space in the UK requires careful planning and research. Define your requirements, explore different locations, utilise online listings, engage with commercial real estate agents, consider flexible workspace options, and leverage networking opportunities. Evaluate costs, visit potential spaces, and pay attention to legal and financial considerations. By following these steps, you can find the perfect office space to support your business's growth and success.

If your company is thinking of moving office then access the HelpMovingOffice Resource Centre for a full list of checklists, calculators and guides.

Resources that can help when looking for new office space:
Find out how much office space you need with the Office Space Calculator ...
Define your new office space requirements with the Office Space Checklist ...

Planning an office move? Go the office relocation planning resource centre

Latest Tips

Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

We are committed to protecting your privacy. This Privacy Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website if you do not accept this Privacy Policy.

This is the Privacy Policy for (Website). This Website is owned and operated by Moving Office Limited. Our Registered Company Number is 06724444. Our Registered Address is The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. For the purposes of the Data Protection Act 1998, we are the data processor and controller of any Personal Data you submit via the Website. Our ICO Registration Reference Number is ZA007564.

We only collect Personal Data when you register for an account to access our Resource Centre (for example, in order to obtain a copy of a checklist or guide from the Resource Centre for the purpose of helping you plan your office move). You can control the level of Personal Data you do or do not wish to provide. You can also delete your account at any stage (this can be done from the Login page by following the relevant option) or by emailing us at

We may use your personal information to:

  • administer your account with us;
  • identify you when you sign-in to your account;
  • provide you with the services and information offered through the Website;
  • enable you to access and use part or all of the Website;
  • personalise aspects of our overall service to you;
  • notify you about any changes to the Website;
  • ensure that content on the Website is presented in the most effective manner for you and your computer;
  • provide you with any required customer care;
  • analyse and research the use of our website and improve the quality of our services for users and advertisers;
  • comply with any relevant legal or regulatory obligation that we have, for example to make disclosures required by tax authorities, law enforcement and/or regulatory bodies, or other statutory requirements.

We do not sell or pass on Personal Data to third parties.

Our Website contains links to external websites. We are not responsible for the privacy policies or the content of any such websites. Should you click on any of these links then you are strongly advised to read their privacy policy before submitting any Personal Data.

Our Website contains a Supplier Directory which enables you to source companies that provide products and services that are relevant for an office move. If you decide to contact any company listed in our Directory then we are not responsible for the privacy policies or the content of any such websites.

Like many other websites we gather, use, analyse, sell and distribute non-personal data. Unlike Personal Data this information cannot be used to identify or contact you personally. Please be aware that if you use our website then you will be giving your consent to us sharing anonymised data about your use of our website with our third party partners. We do not share your Personal Data with any third parties and they will not be able to personally identify you from the data that we may provide to them.

The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.

Web Beacons
A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.

8. Changes to our Privacy Policy
We may change this Privacy Policy from time to time to keep it up to date with legal requirements and the way in which we operate our business. We will post the updated Privacy Policy on the site so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it so please regularly check these pages for the latest version of this notice.

You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of the personal information we have about you should you request it. You can tell us about any changes or inaccuracies in your Personal Data and we will update, correct or delete your Personal Data as requested. You may also request copies of your Personal Data held by us. We will comply with your request as soon as is practicable and in any event within not more than 30 days of receipt of your request. For security purposes we may request proof of identification before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

If you have any questions about your Personal Data, this Privacy Policy or any other matter then please email us at or write to us at Moving Office Ltd, The Beeches, Furzedown Lane, Amport, Andover, Hampshire, SP11 8BE.