Five Steps to Better Relocation Budget Planning
When it comes organising an office move, a good estimation of your likely costs is just as important as planning your new seating arrangements. Without a budget or plan, a business runs the risk of spending more than money than it needs to on a relocation or, conversely, not spending enough to satisfy space requirements and business growth.
But when it comes to setting budgets, many of us are unfamiliar with estimating costs and recording expenses correctly – but that’s OK. The good news is that you have this easy-to-use budget template available to download for free to help you put together a realistic and manageable office relocation budget.
Let’s look at 5 steps that will help you plan your office relocation budget:
Step 1 - Identify costs: Identify all the likely costs associated with an office relocation by downloading this Moving Office Budget Template.
Step 2 - Set a date: Once you are clear as to your requirements for the new office, and you have set a clear date for your office move, start phoning around some office relocation service providers to get some quotes. These are likely to be your biggest costs (aside from office rent), so by having a clear idea of what these are going to be will help your budget take shape.
Step 3 - Update the Budget Template: Do some desktop research to get a rough idea of costs for all the items outlined in the budget template and update the moving office budget template accordingly.
Step 4 - Factor in Contingency: It’s wise to factor in some contingency and make sure that you have spare allocated resources in the event of last minute changes or unexpected costs that might occur. Remember also that certain expenses on your budget will be fixed, but others may be estimates and the contingency may be used if those costs come in at higher prices.
Step 5 - Reduce Costs: An office relocation is the ideal time to scrutinize costs and find ways of reducing your operating expenses in the new office. Utilities, cleaning costs, office suppliers and IT contracts are all areas you need to review, shop around for new suppliers and compare quotes
Start your office relocation budget planning today with this simple template. Download it here.
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