Flexible office working schemes
If you are about to move office or you have recently moved into a new office lease space, now is a good time to be thinking about how to allocate your office space successfully for flexible working.
More companies are choosing to implement flexible workstations as part of the office layout to ensure that the space they have can be maximised to its full potential. Follow some tips below on how to implement a flexible work scheme successfully.
Get to know your staff
The key to successful implementation of flexible work stations is to make sure that you fully involve the staff who could be affected by the change. Failure to include employees in any new schemes could result in staff becoming demoralised and possibly even uncooperative. Taking into account your employee’s work styles, teamwork and personal aspirations will provide you with a clearer understanding of how each person likes to work and what type of office space they require in order to carry out their role successfully.
One of the ways you can obtain further information is to create surveys and focus groups which involve staff and provide them with a platform which they can use to share their aspirations and goals.
Prepare your staff
In order to implement flexible working you need to be able to set up staff with the necessary training and kit to allow them to work remotely or to enable them to move from one desk to another with minimal fuss. All employees will need to have the necessary systems to be able to connect seamlessly to any office packages used. If you choose to allow your staff the flexibility to work from home, you must also make sure that every employee has a suitable home work station and the appropriate IT equipment such as a desktop PC or laptop and a wireless internet connection.
Create a welcoming environment
Make sure you create an environment where employees feel happy to share work space, for example, designing better, more flexible meeting areas for when staff come in and setting up ‘touch-down’ areas for when mobile employees need to come in to work for a short period of time, will help to reduce the disruption to other staff within the office and ensure that all of your employees feel comfortable with the newly arranged office space.
For further information about office space layout please refer to the Tenant's Guide to Office Design.
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