the office relocation planning website

Guide To A Successful Office Relocation

Office Relocation Planning

Planning for a successful office relocation is a process. Like any process it can be made easier by breaking it down into its component parts. Doing this will leave you with a series or simple tasks that you will need to accomplish. This is the best way to approach your office relocation.

An office relocation is a different process to a house move and this article focuses on some key processes that need to form your office relocation planning.

Understand The Office Relocation Process
The significant majority of people assigned to managing their company’s office relocation will have limited knowledge of what’s involved. Before you rush head-first down a blind alley make sure you are up-to-speed on the constituent parts of the Office Relocation Process.

Start Planning Your Office Relocation Early
Planning is everything and as soon as the possibility that you company might relocate offices the planning needs to begin. There are some key top-level issues that need to be agreed by your Senior Management before the detailed office relocation planning can begin. Refer to the Office Relocation Planning Checklist and use it as your master to-do list.

Office Relocation Project Team
Ask yourself this honest question. Does your company have the in-house expertise to manage the detail of your office relocation? The answer to this question will point you in the direction you need to go. You may decide that you need to bring in a specialist office relocation project manager to oversee your relocation. Alternatively, you may feel that the best approach is for you to use a combination of internal and external expertise. Whatever you decide you need to be sure that your decision will deliver the best outcome for your company. Remember – mistakes can be costly (both in monetary and time terms). Find out who needs to be on your Office Relocation Project Team.

Office Relocation Budget
Once it has been agreed that your company is going to move office it is time to start work on an Office Relocation Budget. This will need to cover off all of the expenditure items and getting this document up-and-running at the earliest stage possible is going to help you control and manage the costs properly.

Office Interiors
Will you be taking your existing office furniture and equipment with you - or are you going to use the office relocation as an opportunity to upgrade to better and more appropriate equipment? The working environment of your new office will play a major role in helping your business drive performance so read through The Tenant’s Guide To Office Design to help you create the right layout in your new office.

Don’t Forget IT
Pay careful attention to your communications infrastructure (ie business phone system and IT equipment). The best rule of thumb here is that everything takes longer than you will think. Lead times on transferring phone numbers can be a particular painful experience if left too late. Your relocation will also present your company with a golden opportunity of evaluating your existing technologies to see whether you would be better served to transferring your Business Phones and IT Services to more scalable, appropriate and cheaper solutions. Use the IT Relocation Checklist to get this key part right.

Storage & Archiving
Office space is an expensive overhead so use your relocation as an opportunity to assess precisely what items you need to take with you to the new office and which can be housed off-site in cheaper (but readily accessible) storage facilities. Many companies also use their office move as a trigger to electronically archive all of their historical files and documents. Make sure unwanted items are shredded securely. Speak to your Office Removals Company about how they can help out here.

Involve Your Staff
An office relocation is a time of change – and, hopefully, an exciting one. But with change comes uncertainty and there may be some of your staff who are not wholly in favour of you moving. Involve and consult with your staff and download the HR Guide to Office Relocation for best practice ways of doing this. Staff engagement is a crucial element of maintaining productivity both during and after an office relocation.

An office relocation is a super opportunity to reinvigorate your business, boost productivity and raise employee morale. Make sure you take full advantage of the Office Relocation Planning Resources available to you from the experts at HelpMovingOffice.

Download the free Office Relocation Checklist and plan your move with confidence.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

  • Planning an Office Move - tips

    How do I even begin to plan an office move? Good question ... read on to find out how best to tackle the planning of your office move.

    Read Article
  • How To Move Office

    The challenges and logistics of an office move can sometimes feel overwhelming. This guide helps you understand the timeframes and costs you are likely to incur so you know more about what to expect when you move office.

    Read Article
Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

Moving Office Ltd believes in safeguarding the privacy of our users whilst also providing a beneficial service. This Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website or our Services if you do not accept this Privacy Policy.


We will collect personal information about you which you give to us when you register to use our website and when you provide information as part of our service (for example, in order to obtain a copy of a checklist, guide or document for the purpose of helping you plan your office move). We will periodically review your personal information to ensure that we do not keep it for longer than is necessary.


We may use your personal information for the following purposes to:

  • enable you to access and use part or all of the services; and/or
  • personalise aspects of our overall service to you; and/or
  • communicate with you; and/or
  • process a connection between you and a third party; and/or
  • provide your details to third parties that offer products or service that may be of interest to you; and/or
  • analyse and research the use of our website and improve the quality of our services for users and advertisers


Please be aware that if you either use, or register to use, our website or our services, you will be giving your consent to us disclosing your personal information to the following parties:

  • Third parties that help us provide our services to you, such as web hosting companies;
  • Third party providers whose products or services are listed on the results pages on our website, for the purposes of obtaining advice or services relating to moving office;
  • Regulatory/governing bodies for the purposes of compliance monitoring;
  • Other third parties that might be able to offer products or services that are applicable as a result of your requirement about thinking about moving office.

We automatically collect information about your visits to our site and, from time to time, we will supply this data to third party organisations that might be able to offer products or services that relate to moving office. If you do not wish to be included then please email


If you decide to enter into a contract with a third party provider through a channel on our website, the information you have provided to us together with any further information requested by, and supplied by you to, the third party provider will be held by the provider for the purposes set out in that provider's privacy policy. Therefore, you are strongly advised to read your chosen provider's privacy policy and satisfy yourself as to the purposes for which the provider will use your personal information before entering into the contract. We have no responsibility for the uses to which a provider puts your personal information once you have contracted with that provider.


The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.



A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.


A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.


You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of all personal information we have about you should you request it. We may charge you a fee of up to £10 for a copy of such information.


This site is owned and operated by Moving Office Ltd. If you have any queries, please contact us. Registered Office: The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. Tel: 0844 335 1233