How to Move Office & Maintain Productivity
Minimising Disruption to Services when you Move Office
An office move can be full of disruption and expense for any business. You only need to take one look around you in your office now to realise the complexity of having to get everything migrated over to the new office in one piece, and then set up ready to resume business again. It's not easy, and companies should never underestimate the planning that's involved. Assuming that you've already found your new office, this invaluable guide will help you break the process down into more manageable pieces, and at the same time minimise costs, save time and avoid delays.
Organise your Office Removals
The reason why it's important to book your office removals as soon as you've found your new space and know your moving date, is that you can book a weekend slot so as to avoid as much disruption to business as possible. Moving over a weekend will mean you can pack up on a Friday, move over the weekend and have everything ready and reconnected on the Monday morning.
Services & Utilities
You then need to start organising services and utilities for the new office. Electricity accounts, Internet services and telecom services can all be scheduled beforehand for activation and testing, which enables you to resume operations as soon as possible after the move.
New Floor Plan
Draw up an office floor plan for where everyone will be sitting in the new office, as well as visuals of how the new reception area will look, meeting rooms and kitchen facilities. This will also help your office removals company to unpack everything in it's new place according to the new floor plan. To get the most from your new office space, you should discuss the best configuration with an Office Fit-out Company. They'll be able to advise you on how you can maximise the space in order to improve communication throughout the office and amongst staff. Not only that, they can also help create a seamless and inspiring office in terms of design, office furniture and use of colour that can really enhance your productivity.
IT Relocation & Testing
The main reason why many businesses witness disruption when they move office is because they haven't given enough thought to their IT relocation. The new office will need to be correctly configured with the correct IT cabling and infrastructure before you move, and then an IT test plan needs to be established so that when staff arrive - everything is working like clockwork.
To help things run more smoothly from an IT perspective, make sure you consider all these items on the IT Relocation Checklist.
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