the office relocation planning website

How to Move Staff when Relocating a Business

Staff Office Relocation Guide

An office relocation can be a major upheaval for any business, not least with all the planning and preparation involved to ensure the logistics of your office relocation are taken care, but there's also staff to be taken into consideration.

The key to any successful office relocation is to ensure your staff feel informed and motivated - without causing too much disruption from their day-to-day duties and responsibilities.

Here are some useful tips to ensure your office relocation is a seamless and undisruptive process for your staff:

Announcing your Office Relocation to Staff
As soon as you can, let your staff know about your office relocation plans. Provide as much information as possible and make the messages positive and encouraging to boost morale and motivation.

How the new location will affect Staff
A change in location for the business will affect your staff's commute to and from work, and possible changes to their daily routines. If your business is relocating to a completely different location, you may need to consult with staff individually to work out their new commute and help resolve any issues.

How the new office will affect Staff
A new office environment can be unsettling for staff. If you are moving from cellular offices to open plan this may take some adjustment for staff to adapt to noise levels and new ways of communication and interaction.

Involving Staff in the Office Relocation
The more you involve staff in the office relocation, the greater chance you have of getting their "buy-in" and making everyone feel enthusiastic about the move. You can get them involved in the new office design and layout, choices about office furniture, colour scheme and even fun things like deciding on meeting room names.

Helping Staff Settle in to the New Office
In order to keep productivity levels high when staff arrive at the new office and help business resume quickly back to normal, you need to make sure all IT equipment has been properly installed and tested - using an IT Test Plan. You can also provide a "New Office Starter Kit" which includes details about local cafes, sandwich shops, banks and supermarkets so staff are able to orientate themselves quicker.

To find out more essential tips on how to handle the office relocation best for your staff, download the HR Guide to Moving Office and make the office move a seamless, motivational and happy experience for your staff.

 

Planning an office move? Go the office relocation planning resource centre

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