IT & Telecoms
Why use an IT & Telecoms Company for your IT Relocation?
Getting the IT & Telecoms part of an office move right can be the most challenging part of any office relocation - which is why it merits specialist attention.
The role of an IT & Telecoms Company is to oversee the management of your entire business communications infrastructure throughout the IT relocation. This will ensure that the office move is completed on time, within budget and that all systems are ready-to-go on the first morning in your new office.
Their role is likely to involve:
- A full equipment audit undertaken prior to the office move
- Assessment of IT & Telecom requirements in new office
- Advising on a suitable Business Phone System for your new office
- Creating a reliable Business Continuity Plan
- Planning & executing a safe & secure IT Relocation
- Setting up and testing of all equipment so it is ready to use
- Providing a post office move IT & Telecoms support service
They will also work closely with you on the following:
Reviewing your Current Technology Equipment
An office move is the ideal time to consider upgrading technology and can provide a trigger for renewing/switching supplier contracts. Your current system might well be perfect for your existing office, but is it right for the new office? Your IT & Telecoms Company will advise you on what technologies will help improve business efficiency and whether any cost cutting measures can be implemented.
IT & Telecom Requirements in New Office
Your IT & Telecoms Company will advise you on a suitable IT network infrastructure that best meets your requirements in the new office, and ensure that all services (such as broadband speed, digital communications, ISDN etc) are available in the new location. They will draw up a detailed configuration plan of the new office; this will determine the best location for workstations, as well as IT and telecoms equipment such as servers, computers, telephones, printers and photocopiers.
Business Phone Systems
What would the impact be on your business if you had to change your telephone number? Your IT & Telecoms Company can advise you on whether you are able to take your existing phone number with you when you move office. They will also assess your current and future communication needs and whether you need to upgrade your business phone system when you move office.
Removal and Set-up of IT & Telecoms Equipment
Whether your IT relocation requires moving desktop computers, printers, phones or even an entire server room, the logistical issues of an IT move can be complex and this process requires specialists IT removals who are experienced in handling this type of equipment. They will pack, transport and re-commission each PC in the new office, together with network and phone connections. All IT and telecoms equipment will be powered up and connectivity to the network tested so that business operations can continue without delay.
Due to the complexities and high risk involved in server relocation, this task should only be carried out by professionals who can handle the technical, logistical and business considerations of server relocation. If your company has dedicated server(s), make sure you involve an IT & Telecoms Company to execute this part of the IT relocation on your behalf.
Business Continuity Planning
Failed office relocation projects have become one of the most common causes of disaster recovery events, and it is for this reason that we recommend using an IT & Telecoms Company to create a detailed Business Continuity Plan in the event your IT relocation experiences delays or unforeseen problems occur.
Why use an IT & Telecoms Company?
- They are IT relocation specialists and have the technical expertise to handle all types of business-critical IT & Telecoms equipment
- Your business is more likely to be up and running far quicker in your new office with minimum downtime
- They have the experience on how best to configure your new office layout from a network cabling and IT & Telecoms perspective
- They can advise you on the most suitable technology and communications services for your new office which may reduce costs and increase business efficiency
Even if you have an in-house IT department, they may not have the skill set or time to manage the transition and migration of IT & Telecoms business services to the new office. By employing an IT & Telecoms Company to carry out your IT relocation, you will reduce risk, avoid delay and ensure that costly downtime is minimised.
Your business communications infrastructure (servers, computers, phones, faxes, printers etc.) are central to your company being able to operate. If you have no IT and/or Telecoms connectivity then your company isn't working - and, if your company isn't working - you're losing money.
Working with specialist IT & Telecoms Companies ensures your communications infrastructure is properly managed, assembled and fully functional in the new office, with no disruption to business operations. If your company is moving office and you are involved with any aspect of the ICT relocation then make sure you check out the IT Relocation Checklist, the Telecoms Relocation Checklist and the Business Phone Systems Checklist. Written by industry professionals they are regularly updated and will help you through a key aspect of your office move.
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