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Office Interiors Design Process

Office Design Process

Since businesses don’t move office very often (typically it’s every 5 years or so) this article is going to focus on the outline process needed to create the right working environment. They key to this is engage with an Office Design Company who specialise in working with businesses of your shape and size. They will bring invaluable expertise in helping you create a working environment in which your company and staff can thrive.

Why is Office Design Important?

The design of your new office space is a fundamental part of your company's future success. There is a very clear link between the office environment and business performance – and companies that recognise this are able to capitalise on the benefits that a well-designed office can bring. When done properly it can help you: drive business performance; motivate staff, attract and retain key employees; improve your operational efficiency; and help grow your client base.

Most Office Design Projects can be simplified into a clearly-defined 5 stage process:

Stage 1: The Office Design Brief
Prior to any work even starting it is vital that you are clear about your requirements for your new office space. Your chosen Office Design Company needs to be in “questioning” and “listening” mode as they discuss with you the sort of positive impact you are wanting from your new working environment. Key points here often include the requirement to (i) boost staff productivity and (ii) raise customers perception of your company.

Stage 2: Site Survey and Company Dynamics Analysis
Your Office Designer will need to see the site of your new office space so they can “see” for themselves what they’re dealing with. Typical questions to help formulate a clear picture of your office design project will include: what size is the office space (sq ft)?; what will you be using your office space for?; how many people will it need to contain (both now and in the future)?; which departments will it house and how do they need to interact with each other?; does your company have any particular requirements that require special attention? Furthermore, they will also need to get a clear understanding of how your business works and interacts with each other. Time spent understanding the different relationships and requirements of your various departments will help ensure that these dynamics are factored in at the Office Space Planning phase.

Stage 3: Office Space Planning
In simplistic terms, office space planning is all about achieving the most appropriate (and cost effective) office space solutions to meet your company’s specific requirements. It also needs to maximise the use of space, facilities and equipment. Your Office Design Contractor will bring their expertise to bear and tailor your new office space to best match your company’s requirements (based on how many people need to work in the space and the type of work that they will be doing).

Satge 4: Office Layout Visualisation
This phase is all about your Office Designers meeting with you and presenting a “visualisation” of their proposed office interior design concept. This is probably your first opportunity of getting to see what the new office space could look like. Does it match your expectations? Does it satisfy your requirements? This is also the meeting where office design and fit-out costs need to discussed. Can the office design concepts being discussed be delivered within your budget? Big question this!

Satge 5: Office Design Costs and Sign Off
You will then need to go through the office design costs in detail to satisfy yourself that everything is in hand. Once your office design budget has been approved your Office Design Consultants can now start working on putting together the detailed working drawings, specifications, costs and timings. Remember to have clarity on agreed completion dates and schedule in regular update meetings where progress can be reviewed against the plan.

For more information download the Tenant’s Guide to Office Design and ensure your business gets the working environment it deserves.


Planning an office move? Go the office relocation planning resource centre

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