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Office Move Risk Assessment

Carrying out a thorough Risk Assessment when planning an office move is essential to comply with Health and Safety Regulations. This will be done by your Office Removals Company who can liaise with your Health and Safety Representative.

Consider these health and safety issues when planning an office move:

Planning your Office Move Safely
Poor planning, or leaving things till the last minute can result in tasks not being carried out correctly or by the correct individuals. Good Office Move Planning should include a Moving Office Checklist of what needs to be done, and by whom.

Office Removals Company Risk Assessment
Your Office Removals Company will carry out a risk assessment of both your existing office and your new office to check for any access problems, or awkward/heavy equipment that needs to be moved. They will also assess the correct number and type of moving crates to use to ensure your valuable items are packed and moved safely.

IT Relocation Risk Assessment
Contact your IT department, or for larger organisations, use a professional IT Relocation Company to plan the decommissioning and recommissioning of all IT equipment and establish the correct procedure to get all your equipment working for when staff arrive for work on the first working day in the new office. Planning your IT relocation in advance will help to eliminate delays and disruption to services.

Insurance & Indemnity
Before instructing an Office Removals Company, check whether they are fully insured and licenced to carry out the office move and they are sufficiently covered for any damages that might occur.

Move Day Risk Assessment
On the move day itself, make sure staff are not obstructing your Office Removals from carrying out their packing/moving duties. Ideally, staff should not be in the office on move day as there is little they can do until everything is up and running in the new office. Staff should also not attempt to lift any heavy boxes - these should be left by professional removalists.
Once boxes and crates have been unpacked, remove all of them as soon as possible so that when staff arrive at the new office, there are no obstructions or potential hazards.

Unwanted Equipment
Redudant IT equipment needs to be disposed of correctly and anything you are not taking with you to the new office needs to be disposed of prior to the move day so it is clear which items are to be moved.

 

Planning an office move? Go the office relocation planning resource centre

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