the office relocation planning website

If your company is about to move office, it can be a worrying time for employees, particularly if the new office lease space is located much further away. It is important to weigh up the pros and cons before making any rash decisions and make sure that you are fully aware of your rights and position when it comes to the office relocation process.

Contracts with a ‘mobility clause’
If your company is relocating offices, the first thing to do is refer to your contract to see if it contains a ‘mobility clause’. If it does, you will be expected to move unless the request is unreasonable. A mobility clause outlines to employers that they will be under contract to move within certain limits, and it is therefore a potential breach of contract to refuse. However, there are exceptions for example you should be given a certain amount of written notice.

Contracts without a ‘mobility clause’
If your contract does not contain a mobility clause then as an employee you have the choice whether to move office or not, or you have the opportunity to at least try to reach some sort of agreement with your employer that will hopefully be beneficial to both parties. If you decide not to move, you will probably find that your job is made redundant. If this happens, you should be offered a redundancy package, providing you meet the qualifying criteria, for example, you’ve worked for the company for a minimum of two years.

Relocating offices
If you choose to move, you do not have an automatic right to help with the costs of an office relocation, although most good employers will offer you some sort of package. Alternatively, your contract may specify whether your costs will be covered. If you are moving overseas your contractual obligations will be more complicated, for example, there may be tax and benefit implications as well as issues over the currency your salary is going to paid in.

Striking a work-life balance
Another decision open to you is to make the commute to your new office lease space. Many people who have a family with children of school age choose to do this to avoid the upheaval of moving to somewhere new. With the world becoming more and more reliant on the internet, this option is becoming increasingly more popular as employees can travel less, save money and be based from home.

For further information on your rights as an employer, download this free Moving Office & Employment Law Guide.

 

Planning an office move? Go the office relocation planning resource centre

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INTRODUCTION
We are committed to protecting your privacy. This Privacy Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website if you do not accept this Privacy Policy.

ABOUT US
This is the Privacy Policy for www.helpmovingoffice.co.uk (Website). This Website is owned and operated by Moving Office Limited. Our Registered Company Number is 06724444. Our Registered Address is The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. For the purposes of the Data Protection Act 1998, we are the data processor and controller of any Personal Data you submit via the Website. Our ICO Registration Reference Number is ZA007564.

1. YOUR PERSONAL DATA
We only collect Personal Data when you register for an account to access our Resource Centre (for example, in order to obtain a copy of a checklist or guide from the Resource Centre for the purpose of helping you plan your office move). You can control the level of Personal Data you do or do not wish to provide. You can also delete your account at any stage (this can be done from the Login page by following the relevant option) or by emailing us at info@helpmovingofice.co.uk.

2. PURPOSES FOR WHICH WE USE INFORMATION ABOUT YOU
We may use your personal information to:

  • administer your account with us;
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  • provide you with the services and information offered through the Website;
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  • analyse and research the use of our website and improve the quality of our services for users and advertisers;
  • comply with any relevant legal or regulatory obligation that we have, for example to make disclosures required by tax authorities, law enforcement and/or regulatory bodies, or other statutory requirements.

We do not sell or pass on Personal Data to third parties.

3. EXTERNAL LINKS
Our Website contains links to external websites. We are not responsible for the privacy policies or the content of any such websites. Should you click on any of these links then you are strongly advised to read their privacy policy before submitting any Personal Data.

4. THIRD PARTY PROVIDERS AND DATA PRIVACY
Our Website contains a Supplier Directory which enables you to source companies that provide products and services that are relevant for an office move. If you decide to contact any company listed in our Directory then we are not responsible for the privacy policies or the content of any such websites.

5. NON-PERSONAL DATA
Like many other websites we gather, use, analyse, sell and distribute non-personal data. Unlike Personal Data this information cannot be used to identify or contact you personally. Please be aware that if you use our website then you will be giving your consent to us sharing anonymised data about your use of our website with our third party partners. We do not share your Personal Data with any third parties and they will not be able to personally identify you from the data that we may provide to them.

6. SECURITY
The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

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The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.

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Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.

8. Changes to our Privacy Policy
We may change this Privacy Policy from time to time to keep it up to date with legal requirements and the way in which we operate our business. We will post the updated Privacy Policy on the site so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it so please regularly check these pages for the latest version of this notice.

9. YOUR RIGHTS
You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of the personal information we have about you should you request it. You can tell us about any changes or inaccuracies in your Personal Data and we will update, correct or delete your Personal Data as requested. You may also request copies of your Personal Data held by us. We will comply with your request as soon as is practicable and in any event within not more than 30 days of receipt of your request. For security purposes we may request proof of identification before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

10. CONTACT DETAILS
If you have any questions about your Personal Data, this Privacy Policy or any other matter then please email us at info@helpmovingofice.co.uk, call us on 07879 813844 and ask to speak to someone in Customer Services or write to us at Moving Office Ltd, The Beeches, Furzedown Lane, Amport, Andover, Hampshire, SP11 8BE.