the office relocation planning website

Office Relocation Project Team

Putting Together Your Office Relocation Project Team 

Whatever the size of your business, an office relocation is a major undertaking  - and a collaborative team effort is needed for a smooth and successful office move.

Assembling an Office Relocation Project Team is critical - and will need to comprise both internal and external members which should  include:

Project Leader
For an office move project to run smoothly one person needs to be tasked in co-ordinating the overall office relocation project. This position calls for excellent organisation & communication skills, a can-do attitude, ability to delegate tasks and have enough time to dedicate to managing the project.

Use the Moving Office Checkllist to start planning your office move >>

Commercial Property Agent
Finding the right office space, and then negotiating the lease is a time-consuming and complex process which can often divert your attention from the running of your business. A competent and knowledgeable Commercial Property Agent will help you make informed decisions when it comes to choosing the right office space and then negotiating the best deal for your business.

Find out how much office space you need with the Office Space Calculator >>
Define your new office space requirements with the Office Space Checklist >>

Property Solicitors
One of the most stressful and potentially problematic stages in securing office space is the signing of the lease. The tenant must be crystal clear as to what (exactly) they are signing up to. Furthermore, it's absolutely essential that you don't get caught out with poorly drafted clauses that don't favour the tenant or complement your business requirements. Having your own Property Solicitor to review the office lease, and make sure everything is accurately documented is a "MUST" to ensure that your commercial interests are protected.

Office Interiors Company
For a business to function effectively, it requires a workspace that is well planned, flexible, inspiring and practical. Your new office space will need to reflect your corporate values, culture, personality and company objectives. Appointing an Office Fit-Out Company will transform your new workspace to ensure your business operates at maximum efficiency. Office Fit-Out includes everything from space planning, interior design, project management and choosing the right office furniture. An Office Fit-Out Company will guide you through the process and ensure the delivery of your new office meets your requirements, aspirations, budget and timeframe.

Get up to speed with the Tenants Guide to Office Design >>

IT & Telecoms Company
On the first morning in your new office, all your business communication systems (PCs, servers, internet, email and business phones) must be completely functional. Any downtime or delays to services could drastically impact your bottom line. Engaging an IT and Telecom specialists will help minimise risk and may also introduce new delivery methods that can enhance the way your business currently operates (and save you money). Planning an IT Relocation is, by far, the most complex aspect of any office move, and is best handled by a specialist IT Relocation Company.

Download the free IT Relocation Checklist >>

Office Removals Company
Using a reputable Office Removals Company to carry out your office move will mean that your business is relocated efficiently and quickly, minimising both business interruption and downtime to make sure you can resume business operations on the "first morning" in the new office.

Refer to the Office Removals Checklist to make sure your move goes like clockwork >>
Human Resources
It can be an exciting time for a business when a company decides to relocate; new challenges, a fresh start and a new working environment to look forward to.  But for staff, the issue can be far more personal. Some staff may be resistant to change and the way in which you handle the office move for your staff can have a direct impact on staff morale, retention and output. HR will need to play a central role in the office relocation project team to ensure that staff are regularly communicated with, feel supported and engaged and can air any concerns they have regarding the relocation.

Read the HR Guide to Moving Office >>

Finance Department
There will always be costs associated with an office move, and your Finance Department will need to contribute to the setting and managing of your office relocation budget. An office move is also an opportunity to review your office operating costs with a view to saving money and getting the very best service standard. Liaise with your Finance Department to find out who your major office suppliers are so you can negotiate accordingly.

Set and manage your budget using the Moving Office Budget Planner >>

Marketing Department
An office move is a great opportunity to communicate positive messages to your clients and maximise the brand and image of your company. The Marketing Department will also need to be involved in the re-printing of letterheads and other stationery, and help organise the sending out of Change of Address Notifications to clients and suppliers.

Announce your office move with the Change of Address Checklist >>

Remember ...
An office move is a team effort, and working together will help achieve a successful and smooth outcome that your business deserves. Working with the right external professional team is THE SINGLE most important MUST DO for an office move.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

  • Planning an Office Move - tips

    How do I even begin to plan an office move? Good question ... read on to find out how best to tackle the planning of your office move.

    Read Article
  • How To Move Office

    The challenges and logistics of an office move can sometimes feel overwhelming. This guide helps you understand the timeframes and costs you are likely to incur so you know more about what to expect when you move office.

    Read Article
Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

Moving Office Ltd believes in safeguarding the privacy of our users whilst also providing a beneficial service. This Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website or our Services if you do not accept this Privacy Policy.


We will collect personal information about you which you give to us when you register to use our website and when you provide information as part of our service (for example, in order to obtain a copy of a checklist, guide or document for the purpose of helping you plan your office move). We will periodically review your personal information to ensure that we do not keep it for longer than is necessary.


We may use your personal information for the following purposes to:

  • enable you to access and use part or all of the services; and/or
  • personalise aspects of our overall service to you; and/or
  • communicate with you; and/or
  • process a connection between you and a third party; and/or
  • provide your details to third parties that offer products or service that may be of interest to you; and/or
  • analyse and research the use of our website and improve the quality of our services for users and advertisers


Please be aware that if you either use, or register to use, our website or our services, you will be giving your consent to us disclosing your personal information to the following parties:

  • Third parties that help us provide our services to you, such as web hosting companies;
  • Third party providers whose products or services are listed on the results pages on our website, for the purposes of obtaining advice or services relating to moving office;
  • Regulatory/governing bodies for the purposes of compliance monitoring;
  • Other third parties that might be able to offer products or services that are applicable as a result of your requirement about thinking about moving office.

We automatically collect information about your visits to our site and, from time to time, we will supply this data to third party organisations that might be able to offer products or services that relate to moving office. If you do not wish to be included then please email


If you decide to enter into a contract with a third party provider through a channel on our website, the information you have provided to us together with any further information requested by, and supplied by you to, the third party provider will be held by the provider for the purposes set out in that provider's privacy policy. Therefore, you are strongly advised to read your chosen provider's privacy policy and satisfy yourself as to the purposes for which the provider will use your personal information before entering into the contract. We have no responsibility for the uses to which a provider puts your personal information once you have contracted with that provider.


The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.



A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.


A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.


You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of all personal information we have about you should you request it. We may charge you a fee of up to £10 for a copy of such information.


This site is owned and operated by Moving Office Ltd. If you have any queries, please contact us. Registered Office: The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. Tel: 0844 335 1233