the office relocation planning website

Office Relocation Project Team

Putting Together Your Office Relocation Project Team 

Whatever the size of your business, an office relocation is a major undertaking  - and a collaborative team effort is needed for a smooth and successful office move.

Assembling an Office Relocation Project Team is critical - and will need to comprise both internal and external members which should  include:

Project Leader
For an office move project to run smoothly one person needs to be tasked in co-ordinating the overall office relocation project. This position calls for excellent organisation & communication skills, a can-do attitude, ability to delegate tasks and have enough time to dedicate to managing the project.

Use the Moving Office Checkllist to start planning your office move >>

Commercial Property Agent
Finding the right office space, and then negotiating the lease is a time-consuming and complex process which can often divert your attention from the running of your business. A competent and knowledgeable Commercial Property Agent will help you make informed decisions when it comes to choosing the right office space and then negotiating the best deal for your business.

Find out how much office space you need with the Office Space Calculator >>
Define your new office space requirements with the Office Space Checklist >>

Property Solicitors
One of the most stressful and potentially problematic stages in securing office space is the signing of the lease. The tenant must be crystal clear as to what (exactly) they are signing up to. Furthermore, it's absolutely essential that you don't get caught out with poorly drafted clauses that don't favour the tenant or complement your business requirements. Having your own Property Solicitor to review the office lease, and make sure everything is accurately documented is a "MUST" to ensure that your commercial interests are protected.

Office Interiors Company
For a business to function effectively, it requires a workspace that is well planned, flexible, inspiring and practical. Your new office space will need to reflect your corporate values, culture, personality and company objectives. Appointing an Office Fit-Out Company will transform your new workspace to ensure your business operates at maximum efficiency. Office Fit-Out includes everything from space planning, interior design, project management and choosing the right office furniture. An Office Fit-Out Company will guide you through the process and ensure the delivery of your new office meets your requirements, aspirations, budget and timeframe.

Get up to speed with the Tenants Guide to Office Design >>

IT & Telecoms Company
On the first morning in your new office, all your business communication systems (PCs, servers, internet, email and business phones) must be completely functional. Any downtime or delays to services could drastically impact your bottom line. Engaging an IT and Telecom specialists will help minimise risk and may also introduce new delivery methods that can enhance the way your business currently operates (and save you money). Planning an IT Relocation is, by far, the most complex aspect of any office move, and is best handled by a specialist IT Relocation Company.

Download the free IT Relocation Checklist >>

Office Removals Company
Using a reputable Office Removals Company to carry out your office move will mean that your business is relocated efficiently and quickly, minimising both business interruption and downtime to make sure you can resume business operations on the "first morning" in the new office.

Refer to the Office Removals Checklist to make sure your move goes like clockwork >>
Human Resources
It can be an exciting time for a business when a company decides to relocate; new challenges, a fresh start and a new working environment to look forward to.  But for staff, the issue can be far more personal. Some staff may be resistant to change and the way in which you handle the office move for your staff can have a direct impact on staff morale, retention and output. HR will need to play a central role in the office relocation project team to ensure that staff are regularly communicated with, feel supported and engaged and can air any concerns they have regarding the relocation.

Read the HR Guide to Moving Office >>

Finance Department
There will always be costs associated with an office move, and your Finance Department will need to contribute to the setting and managing of your office relocation budget. An office move is also an opportunity to review your office operating costs with a view to saving money and getting the very best service standard. Liaise with your Finance Department to find out who your major office suppliers are so you can negotiate accordingly.

Set and manage your budget using the Moving Office Budget Planner >>

Marketing Department
An office move is a great opportunity to communicate positive messages to your clients and maximise the brand and image of your company. The Marketing Department will also need to be involved in the re-printing of letterheads and other stationery, and help organise the sending out of Change of Address Notifications to clients and suppliers.

Announce your office move with the Change of Address Checklist >>

Remember ...
An office move is a team effort, and working together will help achieve a successful and smooth outcome that your business deserves. Working with the right external professional team is THE SINGLE most important MUST DO for an office move.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

We are committed to protecting your privacy. This Privacy Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website if you do not accept this Privacy Policy.

This is the Privacy Policy for (Website). This Website is owned and operated by Moving Office Limited. Our Registered Company Number is 06724444. Our Registered Address is The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. For the purposes of the Data Protection Act 1998, we are the data processor and controller of any Personal Data you submit via the Website. Our ICO Registration Reference Number is ZA007564.

We only collect Personal Data when you register for an account to access our Resource Centre (for example, in order to obtain a copy of a checklist or guide from the Resource Centre for the purpose of helping you plan your office move). You can control the level of Personal Data you do or do not wish to provide. You can also delete your account at any stage (this can be done from the Login page by following the relevant option) or by emailing us at

We may use your personal information to:

  • administer your account with us;
  • identify you when you sign-in to your account;
  • provide you with the services and information offered through the Website;
  • enable you to access and use part or all of the Website;
  • personalise aspects of our overall service to you;
  • notify you about any changes to the Website;
  • ensure that content on the Website is presented in the most effective manner for you and your computer;
  • provide you with any required customer care;
  • analyse and research the use of our website and improve the quality of our services for users and advertisers;
  • comply with any relevant legal or regulatory obligation that we have, for example to make disclosures required by tax authorities, law enforcement and/or regulatory bodies, or other statutory requirements.

We do not sell or pass on Personal Data to third parties.

Our Website contains links to external websites. We are not responsible for the privacy policies or the content of any such websites. Should you click on any of these links then you are strongly advised to read their privacy policy before submitting any Personal Data.

Our Website contains a Supplier Directory which enables you to source companies that provide products and services that are relevant for an office move. If you decide to contact any company listed in our Directory then we are not responsible for the privacy policies or the content of any such websites.

Like many other websites we gather, use, analyse, sell and distribute non-personal data. Unlike Personal Data this information cannot be used to identify or contact you personally. Please be aware that if you use our website then you will be giving your consent to us sharing anonymised data about your use of our website with our third party partners. We do not share your Personal Data with any third parties and they will not be able to personally identify you from the data that we may provide to them.

The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.

Web Beacons
A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.

8. Changes to our Privacy Policy
We may change this Privacy Policy from time to time to keep it up to date with legal requirements and the way in which we operate our business. We will post the updated Privacy Policy on the site so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it so please regularly check these pages for the latest version of this notice.

You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of the personal information we have about you should you request it. You can tell us about any changes or inaccuracies in your Personal Data and we will update, correct or delete your Personal Data as requested. You may also request copies of your Personal Data held by us. We will comply with your request as soon as is practicable and in any event within not more than 30 days of receipt of your request. For security purposes we may request proof of identification before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

If you have any questions about your Personal Data, this Privacy Policy or any other matter then please email us at or write to us at Moving Office Ltd, The Beeches, Furzedown Lane, Amport, Andover, Hampshire, SP11 8BE.