the office relocation planning website

Office Relocation Tips

Planning an Office Relocation

An office relocation can be a complex (and exciting) project for any business, and one that needs careful consideration and planning. The success of any office relocation is usually reflected in the amount of planning and organisation you do beforehand so, to make things a little easier, we’ve put together some office relocation tips to help ensure that your office relocation project is the success that your business expects.

Office Relocation Tips to get you started

Don’t Go It Alone
Many office relocations go wrong through companies having a misplaced belief that they can save money by not engaging the services of professional help. But office relocation mistakes can work out to be more costly and sadly these companies have paid the penalty. Conversely, businesses that do work with office relocation professionals including (commercial property agents, property solicitors, office fit-out, IT, Telecoms and office removals) avoid mistakes, save time and get better value for their money.

Start Your Office Relocation Planning Early
There’s a lot to do and the earlier you start the planning process, the better. Best practice shows that 9-18 months prior to your lease expiry is a reasonable lead-in time, depending on the size of your business. It’s advisable to use this time to prepare an Office Relocation Timetable which sets out the key dates that will drive your entire move. There is also a whole range of free, downloadable office relocation checklists, moving office templates and office space calculators for you to use to help plan your office relocation. Go to the Help Moving Office Resource Centre to access these.

Getting The Right Office Relocation Project Team Together
Putting together the right office relocation project team is crucial. This will need to comprise a suitable and competent office relocation project leader. They must have enough time to devote to the office relocation project, be senior enough to be able to make decisions; be a good organiser of people and processes; have experience of setting and working within budgets; and be a good communicator. Other internal project team members should preferably include some support from Sales, Marketing, HR, IT, & Finance.

Set Out A Realistic Office Relocation Budget
Like it or not, an office relocation is going to cost money. Preparing a comprehensive budget will help you stay on top of your costs before, during and after your office relocation. Start by using the Moving Office Budget template to help you identify the necessary expenditure of your office relocation.

Use The Office Relocation To Upgrade & Review
Moving office is no better time to upgrade to the latest communication technology and upgrade your business phone systems. Speak to your IT & Telecoms Consultants about suitable options. An office relocation can also provide a trigger to review and /or switch service providers that might lower your costs and increase business efficiency.

Be Prepared For The Unexpected
An office relocation can be full of surprises … and these are often the ones you are least prepared for!  By planning well ahead of your office relocation and creating a Business Continuity Plan, you will reduce risk, avoid delay and ensure that costly business downtime is minimised.

Use The Office Relocation Checklist
Don’t move office without downloading our free Office Relocation Checklist. It guides you through every step of the office relocation planning process and is loaded with practical office relocation tips – from the early planning and preparation, right through to the actual move-in day and beyond.

 

Planning an office move? Go the office relocation planning resource centre

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