the office relocation planning website

Office Relocation Tips

Planning an Office Relocation

An office relocation can be a complex (and exciting) project for any business, and one that needs careful consideration and planning. The success of any office relocation is usually reflected in the amount of planning and organisation you do beforehand so, to make things a little easier, we’ve put together some office relocation tips to help ensure that your office relocation project is the success that your business expects.

Office Relocation Tips to get you started

Don’t Go It Alone
Many office relocations go wrong through companies having a misplaced belief that they can save money by not engaging the services of professional help. But office relocation mistakes can work out to be more costly and sadly these companies have paid the penalty. Conversely, businesses that do work with office relocation professionals including (commercial property agents, property solicitors, office fit-out, IT, Telecoms and office removals) avoid mistakes, save time and get better value for their money.

Start Your Office Relocation Planning Early
There’s a lot to do and the earlier you start the planning process, the better. Best practice shows that 9-18 months prior to your lease expiry is a reasonable lead-in time, depending on the size of your business. It’s advisable to use this time to prepare an Office Relocation Timetable which sets out the key dates that will drive your entire move. There is also a whole range of free, downloadable office relocation checklists, moving office templates and office space calculators for you to use to help plan your office relocation. Go to the Help Moving Office Resource Centre to access these.

Getting The Right Office Relocation Project Team Together
Putting together the right office relocation project team is crucial. This will need to comprise a suitable and competent office relocation project leader. They must have enough time to devote to the office relocation project, be senior enough to be able to make decisions; be a good organiser of people and processes; have experience of setting and working within budgets; and be a good communicator. Other internal project team members should preferably include some support from Sales, Marketing, HR, IT, & Finance.

Set Out A Realistic Office Relocation Budget
Like it or not, an office relocation is going to cost money. Preparing a comprehensive budget will help you stay on top of your costs before, during and after your office relocation. Start by using the Moving Office Budget template to help you identify the necessary expenditure of your office relocation.

Use The Office Relocation To Upgrade & Review
Moving office is no better time to upgrade to the latest communication technology and upgrade your business phone systems. Speak to your IT & Telecoms Consultants about suitable options. An office relocation can also provide a trigger to review and /or switch service providers that might lower your costs and increase business efficiency.

Be Prepared For The Unexpected
An office relocation can be full of surprises … and these are often the ones you are least prepared for!  By planning well ahead of your office relocation and creating a Business Continuity Plan, you will reduce risk, avoid delay and ensure that costly business downtime is minimised.

Use The Office Relocation Checklist
Don’t move office without downloading our free Office Relocation Checklist. It guides you through every step of the office relocation planning process and is loaded with practical office relocation tips – from the early planning and preparation, right through to the actual move-in day and beyond.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

  • Planning an Office Move - tips

    How do I even begin to plan an office move? Good question ... read on to find out how best to tackle the planning of your office move.

    Read Article
  • How To Move Office

    The challenges and logistics of an office move can sometimes feel overwhelming. This guide helps you understand the timeframes and costs you are likely to incur so you know more about what to expect when you move office.

    Read Article
Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

Moving Office Ltd believes in safeguarding the privacy of our users whilst also providing a beneficial service. This Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website or our Services if you do not accept this Privacy Policy.


We will collect personal information about you which you give to us when you register to use our website and when you provide information as part of our service (for example, in order to obtain a copy of a checklist, guide or document for the purpose of helping you plan your office move). We will periodically review your personal information to ensure that we do not keep it for longer than is necessary.


We may use your personal information for the following purposes to:

  • enable you to access and use part or all of the services; and/or
  • personalise aspects of our overall service to you; and/or
  • communicate with you; and/or
  • process a connection between you and a third party; and/or
  • provide your details to third parties that offer products or service that may be of interest to you; and/or
  • analyse and research the use of our website and improve the quality of our services for users and advertisers


Please be aware that if you either use, or register to use, our website or our services, you will be giving your consent to us disclosing your personal information to the following parties:

  • Third parties that help us provide our services to you, such as web hosting companies;
  • Third party providers whose products or services are listed on the results pages on our website, for the purposes of obtaining advice or services relating to moving office;
  • Regulatory/governing bodies for the purposes of compliance monitoring;
  • Other third parties that might be able to offer products or services that are applicable as a result of your requirement about thinking about moving office.

We automatically collect information about your visits to our site and, from time to time, we will supply this data to third party organisations that might be able to offer products or services that relate to moving office. If you do not wish to be included then please email


If you decide to enter into a contract with a third party provider through a channel on our website, the information you have provided to us together with any further information requested by, and supplied by you to, the third party provider will be held by the provider for the purposes set out in that provider's privacy policy. Therefore, you are strongly advised to read your chosen provider's privacy policy and satisfy yourself as to the purposes for which the provider will use your personal information before entering into the contract. We have no responsibility for the uses to which a provider puts your personal information once you have contracted with that provider.


The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.



A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.


A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.


You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of all personal information we have about you should you request it. We may charge you a fee of up to £10 for a copy of such information.


This site is owned and operated by Moving Office Ltd. If you have any queries, please contact us. Registered Office: The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. Tel: 0844 335 1233