the office relocation planning website

Relocation Contingency Planning

The implications of getting an office move wrong can be expensive and detrimental to your business, and if you’ve ever been involved in an office move before, you’ll appreciate the endless possibilities of what can go wrong. Relocating computers and phones to a new environment can be challenging at the best of times, add in to the equation moving desks, chairs and people and it’s the recipe for disaster! But it doesn’t have to turn out for the worst.

The right amount of pre-planning and professional support will protect you from suffering major business interruptions and ensure you have a smooth transition. However, sometimes no amount of planning can prevent the ‘unknown’ happening, which is why having a Relocation Contingency Plan is the best cure to support any major inconvenience.

Moving Computers & Phones

For most modern businesses, computers and phones are the lifeblood of a company being able to operate efficiently. Imagine a few hours without internet, email or phone connection, multiply that by three and that’s an entire day of downtime for your business. You should have contingency plans in place to take-over the provision of your business-critical systems in the event of a delay, power outage or major incident.

This should include:

  • Having a test plan in place to test each piece of equipment before your office opens for business.
  • Having a back up location from which to work in the event of a major incident at your new office. This may include staff working from home if an alternative office isn't available.
  • A list of emergency contact numbers of all IT and utility suppliers that you can call upon in the event of an incident.
  • An up-to-date back up of your data (either via the Cloud or reliable data storage centre).

Getting professional IT help

Full relocation contingency support can be provided by an IT Relocation Company. They will work with you throughout the planning stages of your move to ensure the transition to the new office is seamless. They will also set up the relevant cabling and IT infrastructure in your new office so that once your IT and phones are plugged in they are reconnected seamlessly. These are just a few basics on how to minimise the impact a relocation on your business.

For more tips, download this IT Relocation Checklist to make sure you have everything covered.

 

Planning an office move? Go the office relocation planning resource centre

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