the office relocation planning website

10 Places to Change your Business Address

Change of Business Address

Moving office can be exciting, but stressful too at the same time. Beyond all the unpacking, the desk assembling and managing your removals company, there are change of address announcements to send out so that everyone has your new contact details. We’ve thought up 10 easily overlooked places business owners should change their business address:

It is a legal requirement to inform HMRC if you change your name, business name or trading address. You can do this online here.

2. Marketing Collateral
Update your website, email signature, business cards, signage and any marketing material you give to customers. This is an ideal time to review your branding too and make any changes before sending everything off to be reprinted.

3. Utilities
Make contact with all your utility providers to arrange for your utilities to be switched to the new location and inform them of your new contact details. This is an ideal time to review your utility costs and contract to ensure you are on the most competitive tariff available.

4. Social Media Platforms
Update all your profiles on social media channels; including Facebook, Twitter, Linkedin and Google+ and then send a message to all your fans and followers informing them about your office move and change of address.

5. Professional Directories
If you are a member of any professional associations, your membership details will need updating. These can often be a good source of new business leads, so making sure your details are up-to-date is essential.

6. Insurance Companies
Insurance companies will need your updated contact details so your business insurance policies can be updated and reviewed.

7. Hosting provider
nforming your website and email hosting provider of your forthcoming relocation will help to ensure that you don’t experience any business downtime with your website or email systems during the move. It will also update important WHOis information relating to the ownership of your domain name(s).

8. Local Authority
Your local authority is responsible for issuing business rates on your premises, so it’s important to inform them of your office relocation so they can send you the final business rates invoice and issue you with a new business rates quote for the new property.

9. Suppliers
Don’t forget to contact all your office suppliers and service providers who visit your office regularly to deliver supplies, or who provide a service at your business premises.

10. Post Office
Finally, set up a mail redirection service with the Post Office so that any mail still being sent to the old office address is automatically forwarded to the new one.

Use this Change of Address Checklist for the full list of companies you need to inform when you move office.


Planning an office move? Go the office relocation planning resource centre

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