the office relocation planning website

Communication Plan for Office Move

Effective and clear communication is an important aspect of any successful office move. It helps to minimise uncertainty, eliminate disruption and make the transfer to the new office a happy transition for everyone involved.

If a good Communication Plan is created at the outset of the office move project, moving offices can be a motivational and positive change for employees.

Here are some tips for effective communication to help you create a Communication Plan that sees your company through a successful office relocation:

       1. Define Key Messages for the Office Move

Make sure you are clear and consistent about why you are moving offices. Build this into a short, succinct sentence, and then follow it with benefits about how the new office space will help the business grow and succeed. Always be positive!

       2. Announce your Office Move Early

It's important to communicate with employees early on in the moving office process so that staff feel valued and an important part of business. If you leave it too late, you run the risk of them hearing about the relocation from another (unreliable) source.

       3. Give Employees a Moving Office Schedule

Employees will need to know a moving schedule so they can plan their workload well in advance and to help avoid any disruption to business during the move. Use the Moving Office Timeline to help plan your moving schedule.

       4. Visualise the Future

To help employees feel positive about the office move, paint a clear picture about the future and what benefits the new office will bring. Circulate photos of the new office and 3D visuals of the finished office fit-out to stir excitement and make staff feel involved.

       5. Provide Support Channels

Remember that whilst the company may view the office move as a change in workplace, the effect on staff can be a lot more personal. Staff may have to significantly alter their commute to and from work and this may change personal arrangements such as school pick up, childcare etc. Provide as much support as possible to staff who may be affected by the move.

       6. Celebrate the Office Move

Celebrating the office move with your staff and clients will help to bring everyone together and make the office move a momentus and progressive occasion for the business.

Additional Reading: Download the HR Guide to Moving Office - the essential reading for any HR Manager or business to communicate the office move effectively to staff.

 

Planning an office move? Go the office relocation planning resource centre

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