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Facilities Manager's Guide to Moving Office

Office Relocation Guide for Facilities Managers

If you're a Facilities Manager, you're probably responsible for relocating a larger corporation, and planning the logistics of the move can be challenging. Moving several hundred staff over to a new premises, along with all your office belongings, IT equipment and office furniture can be a daunting task. But regardless of the size of your company, the approach to planning an office relocation remain the same. This article offers host of expert tips, advice, information and guides to prepare your move every step of the way.

Preparation
Make sure you know exactly what items are going to be moved to the new office. If anything is not needed arrange for it be recycled, donated or sent to landfil using the Office Clearance Guide.

New Office Requirements
Discuss the individual requirements of each team within your company of any new office furniture they require, IT specifications and floor plan preferences so you can relay these to your office relocation professionals.

Timing
You will need to plan the timings of your move down to finite detail, and this means working backwards from the date you need to move out of your current premises. Don't try to reinvent the wheel, use this interactive Moving Office Timetable. You can enter your moving out date and it then calculates the key dates that you need to work towards. Give as much notice as possible to your Office Removals Company about when the move is going to take place. Removals companies do tend to get booked up over weekends so you need to plan ahead.

Working with Professionals
As a Facilities Manager responsible for organising the office move, you'll need to put together an internal relocation team that will provide support for all the key tasks you need to do. A representative from IT is useful when planning your IT Relocation, then Finance to ensure that you have the funds to finance the move and keep within budget, HR to communicate the move to staff, and finally Marketing to help with notifying clients and promoting the office move.

Meet with these representatives regularly to discuss progress and ensure target dates are met.

Next up, is to hire external professionals to help execute the key components of your move. Moving premises is a major undertaking for any company and demands the involvement of Office Relocation Professionals. You may already have a property agent and a solicitor whom you work with regularly, or you can search our directory to find a recommended one in your area. Due to the size and nature of your organisation, you're likely to need an IT Relocation Company to migrate all your computers and phones over to the new office seamlessly.

When it comes to choosing your Office Removals Company, work with a company who is large enough to meet the demands of your move, and one who has experience moving larger corporations in your area.

Download this Office Relocation Checklist to ensure you cover all the tasks required to organise a successful relocation for your company.

 

Planning an office move? Go the office relocation planning resource centre

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