How to Project Manage an Office Move
If you've just been appointed as project manager of your company's office relocation project, you might be sitting there wondering how to get started or what steps to take next. Here are a few project management tips to get you started, as well as office relocation planning tools you'll need to help you along the way.
Define the Reasons behind the Office Move
First and foremost you need to know why the business has decided to relocate. If it's a lease expiring, then are they not renewing due to the size constraints of the current office? Costs or other reasons. A clear understanding of these will help scope out your company's future office space requirements.
Determine Office Space Requirements
Create an office space brief which defines your space, financial and operational requirements in the new office. As a Project Manager you will be responsible for briefing your Property Agent so they can begin to search for the ideal office space according to your requirements.
Check the Timeline
When do you have to be out of your current office by? Once you have this date, use the Moving Office Timetable to work out when key tasks need to be completed by in order to get to your new office on time.
Assemble your Relocation Project Team
Appoint external Office Relocation Professionals to undertake key tasks that will ensure your office move has a successful and profitable outcome. There are internal team members too - comprising HR, Finance, Marketing and IT that can contribute to the planning of the office relocation and bring in their expertise on certain areas of the project.
Have a Checklist
Document everything (dates, contacts, tasks & quotes) and use the Office Relocation Checklist to ensure you don't miss out any important tasks. Having a reliable and comprehensive Checklist will enable you to review and track the progress of your office move project.
Every Project Manager should get their free copy of the Office Relocation Project Plan which outlines all the essential tasks that need to be sorted before, during and after an office move.
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