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Managing an Office Move

Managing an office move is no easy feat! There's a lot of tasks to juggle, deadlines to meet and people to organise so it's important keep a checklist in order to maximise your chance of success.

To help manage your office move confidently and with ease here are some best practice tips:

Define the Scope
First and foremost you need to establish the reasons behind the office move and then determine the goals for the relocation. Defining the scope of the project will help to clarify what requirements you need for your new office space, and your relocation goals and objectives.

Check the Timeline
When do you need to be out of your existing office by? As you develop your Office Relocation Project Plan the moving out date will determine the other dates by which you need to find your new office space by, sign the lease, organise your removals and send out change of address notifications. A Moving Office Timeline will help keep your move on track and ensure you don't miss any important deadlines.

Assemble your Project Team
Get the people on your team together who are going to be responsible for the component stages of the project. Your Office Move Team will need people internally (from IT, Marketing, HR and Finance) and also external experts including a Property Agent, Solicitor, Office Fit-Out Company, IT Relocation Company and an Office Removals Company.

Make sure everything is clear as to the scope and timeframe of the move.

Develop a Project Plan
An Office Relocation Project Plan will set out the big tasks and major stages of the project. This will help you to delegate the large tasks and breakdown things into smaller manageable chunks.

Use a Checklist
There's so many things to remember when managing an office move, and under pressure you are bound to forget some of the smaller (yet important) tasks. The Moving Office Checklist lists everything in chronological order to help you manage your office move efficiently.

Keep Everyone Informed
Keep all the project stakeholders informed of progress all along. Let them know of your success as you complete each milestone, but also inform them of problems as soon as they come up. Staff need to be kept updated too about the new office plans and moving schedule.

Keep your Cool
Managing an office move can be a stressful and time consuming job, but by keeping a clear head, you'll maintain a positive attitude and be able to troubleshoot any issues that arrive far easier.

 

Planning an office move? Go the office relocation planning resource centre

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