Moving Offices ... are these on your checklist?
Moving Office Checklist
With the hussle and bussle of organising an office move it can be all too easy to forget to do some of the really straightforward things. But don’t worry, because the team at HelpMovingOffice are on hand to help you in your job of planning an office move and to advise you as to what it is you need to do.
This article focuses on some of the simple things that might just pass you by while you are busy planning your office move. Use them as a helpful and timely reminder and make sure they get added to your Moving Office Checklist right now!
New Phone Numbers
Are you going to be keeping your old numbers or will you have change your office numbers? What about your fax numbers? These need to be set up in advance of your move date and can take longer to get set up than you think. Get onto this straight away and make sure you’ve got this covered off.
Many companies have a uniformed way of signing off on the emails that get sent out. If your company has this policy then make sure that all of your staff are using the new email signature.
Not only does it give off a professional & consistent marketing message – but it is also a key way of informing your customers that you have moved office.
Be sure that it contains your new address and phone/fax numbers and consider adding a “we have moved office” message to draw people’s attention to your new office address contact details.
Change of Address
You need to have a plan to inform your customers, suppliers and other stakeholders that you have changed office address. Use our Change of Address Checklist (for details of who needs to be informed of your office move) as well as the Change of Address Letter to give you inspiration as to how best to convey the message.
The communications plan of an office move is important and savvy companies use their office move as an opportunity to convey positive messages to their Staff and Customers.
Finally, your website can be one of the cheapest and most effective ways of communicating your office move. Get it updated and make sure that your new address is clearly visible.
Make sure that you order any stationery with your new contact details well in advance of the office move. Don’t be too hasty though – as it is important that you have 100% accurate details of your new address and phone/fax numbers.
Wait until you have written confirmation of your new phone numbers before placing any orders. Don’t forget about Business Cards and any other Marketing Collateral (brochures, letterheads, compliment slips etc) that your company uses.
Planning an Office Move? If you have any questions or concerns about your office move then feel free to contact the team at HelpMovingOffice and we will be happy to help and advise you accordingly.
Good luck with your office move and make sure you download our definitive Moving Office Checklist now to help you plan each stage of your office move.
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