Some of the costs involved in an office relocation should be fairly obvious – legal costs, a removals company, the transfer of your IT systems and the fact that you’re going to face at least one day when you can’t carry out your everyday business, for instance. But there are a number of things that can be easily overlooked in the general mayhem. So before embarking on what is sure to be a disruptive event, it’s always best to stop and make sure you’ve considered every angle. Here are a few of the expenses it’s easy to forget:
All your letterheads, compliments slips, business cards and so on will have your old address and possibly an old phone number on as well. You’ll want to have a new set printed and ready to be used the minute you take up residence at your new office. And don’t forget to check all the distant corners on your website to ensure any contact information is updated at just the right time – incorrect phone numbers may well mean lost business!
You’ve remembered to book a removals van – things like desks, chairs and filing cabinets should be relatively straightforward to move. But, unless you’ve achieved the nirvana of a paper-free office, there will be an awful lot of important paperwork that will need careful sorting. It’s worth investing in a good set of archive storage boxes to file them in, keep them organised and most important of all, keep them safe.
Cleaning Up The Old Office
No matter how good your cleaners are, once those big pieces of furniture get taken out, large quantities of dust and general muck are going to get uncovered. Assuming you have neither the time nor the inclination to clean it up yourself, that means you’re going to have to pay someone else to do it and it’s likely to be a sizeable job.
Hopefully the reason you’re moving is that you’ve outgrown your previous base and you need more room! If that is the case, you’re probably going to be needing some extra furniture, otherwise you’ll be left with a large amount of empty space and further disruption when you try to fill it later. Plan ahead by drawing up a floorplan of the new office and working out what’s going where. That should allow you to make the most of your new environment, see what new furniture you’ll need and arrange to have it delivered at the same time as everything else.
This blog isn’t long enough to cover every possible cost associated with an office move, so why not download this handy budget checklist to help with your planning and allocation of expenses. In the end, moving an office is much like moving house – it’s bound to be a little stressful, but with careful forethought and preparation, disruption can be kept to a bare minimum and you can be quickly settled in and carrying on your business as if nothing had happened.
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