Project Planning an Office Relocation
The creation of a Project Plan is fundamental to any office relocation. It will help you to work out your relocation objectives, define your new office requirements, and delegate tasks. An Office Relocation Project Plan should be one of the first tasks that you set out to do when the decision has been made to move office.
The details of your Project Plan will vary depending on your unique circumstances, timelines and requirements, this list sets out below the key components that a Project Plan should include:
Define your Reasons for Relocating
Businesses move for a variety of reasons; whether it be expanding, contracting, lease expiry or to save on costs. As well as defining your reasons for the relocation, work out what the main benefits will be of a new workplace. This will help deliver clear and consistent messages for staff when you come to break the news to them.
Establish Key Dates
There will be a number of key dates that will drive your office move and help formulate a realistic timeline. Work out what they are and use the free Moving Office Timetable to work out what your deadlines are for certain key tasks.
Relocation Brief
What are your new office space requirements, occupancy levels, location requirements and budget going to be? Your Property Agent will need to be briefed on this information, so sit down and think what criteria your new office needs to meet.
Legal Issues
What length of office lease is best suited to your business and financial needs? What clauses need to be included in the office lease that will make the deal financially beneficial for you? Consult with a Solicitor before agreeing or signing anything.
Design & Fit Out Project Details
Develop an image and branding strategy that can be portrayed through the design of your new office. Work out the best configuration of your workplace (open plan or cellular) and decide on a suitable office space plan.
Move Plan
Choose and select an Office Removals Firm and work with them to plan your office removals so that business interruption is minimised and the move is carried out on time.
To find out the full detail of what your Project Plan should include, download the Office Relocation Project Plan here.
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