The 10 most stressful office relocation tasks
Let’s face it. Moving is one of the most stressful events we can go through in life, and it’s up there with losing your job, divorce and even death. However, planning and thinking ahead can help to minimise any disruption to your business and ensure a smooth transition for your staff. To help eliminate the stress of your office relocation, it’s important you understand what is involved in the office relocation process, and fully prepare yourself for the major (and therefore most stressful) tasks involved.
1. Deciding to Leave
Deciding whether to move office or renew your lease can prove to be a stressful time. You will need time to research what options are available to you and weigh up whether an office move would be the most viable and cost-effective option for your business. There may be a deadline involved to make a decision so ensure to allow plenty of time.
2. Announcing the move to staff
A move can be unsettling for staff and you may get negative feedback about a change in location if you don’t explain the reasons for the move effectively. Use the HR Guide to Moving Office to help you create a clear communication plan for your staff.
3. Setting a Budget
Creating a budget can be a frustrating and overwhelming task. Staying on a budget can be even hard. Make sure you set a realistic budget from the outset – and stick to it!
4. Sourcing & Reviewing Suppliers
Reviewing and engaging office relocation suppliers to help execute key stages of the move can be time-consuming and stressful. You’ll need to compare at least 3 agents, removals and solicitors to allow you to compare services and costs.
5. Choosing office space
Unless you are clear about your office space requirements, choosing the right premises for your business can be a stressful and time-consuming task. Before you brief your property agent, make sure you are crystal clear about your requirements. Use this Office Space Checklist to help you.
6. Negotiating the lease
Lease negotiations can be a lengthy process, and you’ll need to get up-to-speed with leasing terminology and legal jargon before you commit yourself and sign the agreement. A property solicitor will be able to guide you on this and ensure your legal interests are protected.
7. Design Choices
You’ll be faced with many choices about the design and layout of your new office and then you’ll need to set a timeline to ensure that all fit-out and design is completed well before you move in.
8. Packing and Office Removals
Organising the physical aspect of your relocation can be stressful too, but using a professional office removals company will significantly help to ease the stress in the run up to the move and on the day itself.
9. Clearing out
Sorting through your possessions and deciding on what to take with you to the new office can be a stressful and daunting task. Use this Office Clearance Guide to help you de-clutter without too much disruption.
10. IT Relocation
Last but by no means least, transferring your business-critical equipment to the new office is a real mission and needs to be sufficiently planned ahead. Use the IT Relocation Checklist to help you get a real understanding of what’s involved and use a professional IT & Telecoms Provider to carry out this critical part of the move on your behalf.
In summary, the most effective way to ease the stress of an office is by planning well ahead of time.
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