Why Executing a Successful Office Move Takes Teamwork
Any complex or challenging project needs strong collaboration - and an office move is no different. With so many goals to achieve, tasks to juggle and deadlines to a meet during an office move and it would be unfair to put all the responsibility on one person. The right combination of internal resources, together with a team of Office Relocation Professionals will help your office move run smoothly with minimum disruption for the business, your staff and clients.
- Internal Resources
A company should assign one person within their organisation who is responsible for overseeing the office move. Typically, this usually falls under the responsibility of your office manager, marketing manager or finance director, but will depend on resources. Make sure that whoever you choose is well organised and can follow a process easily without allowing the pressures to get to them.
Other people in an organisation who are usually involved are HR to communicate the move clearly to staff and help them adapt to the change of a new environment. Whoever is responsible for your company’s finance is also an important member of the office move team. They’ll need strategic input in the early stages to help budget for the move, and determine how much rent you can afford for the new premises. Involve your marketing team too, they’ll be able to assist with Change of Address notifications closer to the move and you’ll need their input on changing letterheads, stationery and arranging new office signage.
- Office Relocation Service Providers
The key stages within an office move require specialist expertise as they require strategic or practical input that cannot be undertaken inhouse. These key stages consist of: Securing a suitable office premises & negotiating the right lease – use a Commercial Property Agent who is familiar with your local market and understands how to negotiate a lease with a landlord to get the best possible outcome for your business. Reviewing the lease documentation to ensure it doesn’t put you, as the tenant, in any uncompromising position with regard to responsibilities and legal commitments.
Use a Property Solicitor who reviews commercial leases on a daily basis and is familiar with Landlord & Tenant law. Finally, use an Office Removals Company to move your office belongings and IT equipment to the new office and make sure that your business does not suffer interruption or downtime during the relocation.
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