the office relocation planning website

Key Stages of Relocating an Office

Relocating an Office - a practical guide

Understanding the key stages of an office relocation, and knowing what is required at each stage, is fundamental if you want to ensure a smooth transition to the new office. It will also help you to identify key dates within your relocation project that will help you to determine a realistic timeframe for your the office relocation.

This Guide identifies the key stages of an office relocation to help you develop a clear office relocation project plan:

Office Relocation Planning
The planning stage is the most crucial when you are relocating your business. This will involve a clear understanding of the full scope of the project and your requirements for the new office. This time should also be spent preparing an office relocation budget and setting a clear timeframe so your move can be executed on time and within budget.
TOP TIP: Use the Office Relocation Checklist to help you your office move from start to finish.

Finding the right Property
Viewing potential office properties and choosing the right office space for your business takes both time and effort. A good local Property Agent will be able to advise on the suitability, providing cost analysis of preferred options, negotiating terms, liaising with solicitors, keeping you abreast with progress & monitoring the transaction until completion.
TOP TIP: Use the Office Space Checklist to help you determine which property is best suited to your needs.

Agreeing Office Lease Terms
The Office Lease is a contractual agreement between you and the Landlord, so you need to be absolutely certain of your obligations and responsibilities as a tenant. Ask a Property Solicitor to review the office lease prior to signing it to ensure your legal interests are protected and ensure you have security of tenure throughout the lease.

New Office Set-up and Design
Your newly found office space will just be a blank canvas for you to transform into your new place of business. On one level you need your office to be fully functional from IT perspective with the right cabling and infrastructure, and on the other hand it needs to look fantastic and give out the right messages to your clients and staff. Contact an Office Fit-Out Company to advise on the right floor plan, colour scheme and office furniture to complete the overall look and feel of the space.
TOP TIP: Get the FREE Tenant's Guide to Office Design to find out what areas you need to consider when designing your new office.

Office Removals
The physical (and final) stage of your relocation involves getting all your office furniture, belongings, IT equipment and files to the new office. They need to be packed and handled professionally by an Office Removals Company who will ensure they are unpacked in their correct location so that your business can resume quickly back to full operation.
TOP TIP: Download the Office Removals Checklist to get your business ready and prepared for the big move day.

About UsHelp Moving Office is the UK's leading information resource for planning an office move. Access the Moving Office Planning Resource Centre to see the full list of free planning guides that are available. Start planning your office move now by downloading the Office Move Planner.


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