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New Year, New Office

Moving Office in the Coming Year

The start of a new year can open up many new opportunities for businesses. For many, it’s the start of a new fiscal calendar - and this means planning where to spend your budget that best aligns with your overall business objectives and strategy. For others, it might include an office relocation in the coming year. If this is the case, this article will help prepare your business for the move, and ensure you are fully on track to get your business moved without too much disruption. If you are moving office in the coming year, you should have completed the following tasks:

Objectives & Strategy
You should have thought carefully about your reasons behind the move, and weighed up all your options fully to ensure that now is the right time to move office. You should also have made a ‘wish-list’ of requirements that you need in the new space and discussed this with your property agent. Budget and timeline are an essential part of your office relocation strategy. You will need a realistic budget and timetable to work with that can be shared with your relocation project team so that everyone has the very latest information. The Relocation Budget Template and the Timetable template will help you plan and manage these two important aspects of your relocation.

Secured office space
If you are moving office in the coming year, you ought to have secured premises already, but your lease may still be in the process of being negotiated. If you haven't yet secured space, use this Office Space Checklist to prioritise your requirements and discuss them with your Property Agent.

Announced your move to staff
Staff should be informed of your intention to relocate as soon as firm decision has been made. Involving them early helps them feel valued and an important part of the process, and it will ensure that productivity is maintained in the run up to the move. Here’s some of the key things that you need to action now in order to minimise any disruption during the relocation.

Moving office ‘To Do’ List

Book your Office Removals Company
If you haven’t already done so, confirm your moving day / weekend with your office removals company. They tend to get booked up quickly, so it’s advisable to reserve your slot early.

IT Relocation
It’s important to plan your IT migration well in advance so that your business doesn’t suffer any downtime when you get to the new office. Arrange to have phone points installed in the right places, and liaise with an IT relocation company to ensure that the correct cabling and infrastructure is set up and tested.

Office Checkout
Arrange to have your existing office cleaned by a professional cleaning company the day after you move out so that it’s in a presentable condition to hand back over to your landlord and have your rental deposit returned.

For the complete Moving Office ‘To Do’ list download the Moving Office Checklist for free here.


Planning an office move? Go the office relocation planning resource centre

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