The 5 Golden Rules of a Company Relocation
A company relocation can be an intimidating project to organise, particularly if you’ve never organised one before and are unsure where to start or exactly what’s involved. A good place to start is to familiarize yourself with the ‘Golden Rules’ of a company relocation to ensure you follow best practice guidance and avoid some of the common pitfalls that many companies make when relocating. Here are the top 5 golden rules you simply cannot afford to ignore when relocating your business:
1. Plan well ahead of time
It may sound obvious, but the better prepared you are, the greater chance you have of a successful outcome. You'd be surprised how many companies leave the relocation planning until the final hour and this can cause all sorts of problems such as disruption to the business, poor decisions and even budget cost creep. Use the Office Relocation Project Plan to help you identify which items you can be planning well ahead of time.
2. Be clear about what you want
Deciding to move is one thing, but you also need to decide what you actually want from the new office. This is an opportunity to improve on your existing facilities, find a bigger space for your company to grow in and choose a location that better suits your clientele. When it comes to clearly defining your office space requirements, use the Office Space Checklist for all the issues you need to consider in the new premises.
3. Stick to the timeline
Timing is very important when planning a company relocation as you will no doubt have to be out of your existing office by a certain date so you will need to ensure that the transfer to the new office dovetails smoothly. Use the Moving Office Timeline to establish key dates (then stick to them) and speak with a local Office Removals Company to get your move date confirmed with them.
4. Outsource the important stuff
There are certain tasks that you will need to outsource to professionals. These include searching for the right space and negotiating a lease (a property agent), reviewing the lease (property solicitor), designing and space planning the right space (office fit-out company), moving your office furniture to the new office (office removals company). These are crucial items within the project that require specialist advice, so don’t attempt to do them yourself!
5. Don’t forget IT!
IT equipment and phones are the most mission-critical assets of your business and any damage to these during transit or delays getting them recommissed in the new office may cause severe disruption to your business. We strongly recommend using an IT Relocation Company to move your IT equipment and install the appropriate IT infrastructure in the new office. You should also familiarise yourself with what’s involved with an IT Relocation using this Checklist.
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