the office relocation planning website

The Best Office Relocation Tips

How to Survive an Office Relocation

Every business knows that moving office can be a stressful distraction. What's more, if you're not fully prepared you run the risk of your office relocation being a painful experience littered with mistakes that could have been avoided.

The key to any successful office relocation is preparation. Even before you begin to search for office space and pack any boxes, the early preliminary stages of planning an office relocation are crucial if you want a smooth and seamless transition. These 10 office relocation tips will help you achieve just that:

       1. Have a Project Plan
Having an office relocation project plan is a great way to set your objectives for move; determine the reasons for moving and clarify what you need in the new office. Without this, you really could be losing the plot all too soon during your search for the right office space!

       2. Set a Budget
Determine a budget for the office move and manage it as the project progresses. It will stop you from overspending, and help you make the right decisions when selecting your relocation team.

       3. Work out your Timeframe
Find out when you need to move out of your current office (date of lease expiry) and use the Moving Office Timetable to identify what deadlines you're working towards to get your office moved on time.

       4. Office Furniture
Decide which items of office furniture you're taking with you, and consult with office furniture experts about purchasing new items that complement your office design.

       5. New Floor Plan
Having the right seating configuration can really influence productivity levels, communication and positively influence staff morale. It's worth getting advice from an Office Fit-Out Company as they'll do a full appraisal of your existing working practices and come up with the best floor plan to suit your needs.

       6. IT Considerations
Migrating your computers and office phones over to the new office without any disruption is surely the most complex (and stressful!) aspect of your office relocation. From making sure the new office is set up with adequate cabling and IT infrastructure through to testing your technology equipment on arrival. It needs to be said that the IT Relocation is the riskiest part of your office move. Make sure you use our free IT Relocation Checklist to guide you through the key issues you need to stay on top of.

       7. Staff Communication
Decide the best way to announce the office move to your staff, and also keep them informed throughout the process. Refer to the HR Guide to Moving Office to ensure that you don't score any mindless own goals with your staff.

       8. Removals
Decide when the move is going to take place, and book an office removals company who is professional and experienced in business relocations to carry out the move seamlessly and efficiently.

       9. Change of Address
Organise your Change of Address notifications to send to clients, suppliers and business organisations to let them know your new contact details. This Change of Address Checklist will ensure no-one's left out and that your communication about your move is on point.

       10. Review/Switch Suppliers
Have you thought about reviewing your office suppliers and utilities when you move? Rather than just transfer the services across, shop around for comparative quotes as this may well save you more money than you realise.

HelpMovingOffice is the dedicated website that helps 1000's of companies plan and organise their office move each month. Go to the Office Relocation Planning Resource Centre to access the full range of planning guides.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

  • Planning an Office Move - tips

    How do I even begin to plan an office move? Good question ... read on to find out how best to tackle the planning of your office move.

    Read Article
  • How To Move Office

    The challenges and logistics of an office move can sometimes feel overwhelming. This guide helps you understand the timeframes and costs you are likely to incur so you know more about what to expect when you move office.

    Read Article
Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

Moving Office Ltd believes in safeguarding the privacy of our users whilst also providing a beneficial service. This Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website or our Services if you do not accept this Privacy Policy.


We will collect personal information about you which you give to us when you register to use our website and when you provide information as part of our service (for example, in order to obtain a copy of a checklist, guide or document for the purpose of helping you plan your office move). We will periodically review your personal information to ensure that we do not keep it for longer than is necessary.


We may use your personal information for the following purposes to:

  • enable you to access and use part or all of the services; and/or
  • personalise aspects of our overall service to you; and/or
  • communicate with you; and/or
  • process a connection between you and a third party; and/or
  • provide your details to third parties that offer products or service that may be of interest to you; and/or
  • analyse and research the use of our website and improve the quality of our services for users and advertisers


Please be aware that if you either use, or register to use, our website or our services, you will be giving your consent to us disclosing your personal information to the following parties:

  • Third parties that help us provide our services to you, such as web hosting companies;
  • Third party providers whose products or services are listed on the results pages on our website, for the purposes of obtaining advice or services relating to moving office;
  • Regulatory/governing bodies for the purposes of compliance monitoring;
  • Other third parties that might be able to offer products or services that are applicable as a result of your requirement about thinking about moving office.

We automatically collect information about your visits to our site and, from time to time, we will supply this data to third party organisations that might be able to offer products or services that relate to moving office. If you do not wish to be included then please email


If you decide to enter into a contract with a third party provider through a channel on our website, the information you have provided to us together with any further information requested by, and supplied by you to, the third party provider will be held by the provider for the purposes set out in that provider's privacy policy. Therefore, you are strongly advised to read your chosen provider's privacy policy and satisfy yourself as to the purposes for which the provider will use your personal information before entering into the contract. We have no responsibility for the uses to which a provider puts your personal information once you have contracted with that provider.


The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.



A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.


A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.


You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of all personal information we have about you should you request it. We may charge you a fee of up to £10 for a copy of such information.


This site is owned and operated by Moving Office Ltd. If you have any queries, please contact us. Registered Office: The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. Tel: 0844 335 1233