The Best Office Relocation Tips
How to Survive an Office Relocation
Every business knows that moving office can be a stressful distraction. What's more, if you're not fully prepared you run the risk of your office relocation being a painful experience littered with mistakes that could have been avoided.
The key to any successful office relocation is preparation. Even before you begin to search for office space and pack any boxes, the early preliminary stages of planning an office relocation are crucial if you want a smooth and seamless transition. These 10 office relocation tips will help you achieve just that:
1. Have a Project Plan
Having an office relocation project plan is a great way to set your objectives for move; determine the reasons for moving and clarify what you need in the new office. Without this, you really could be losing the plot all too soon during your search for the right office space!
2. Set a Budget
Determine a budget for the office move and manage it as the project progresses. It will stop you from overspending, and help you make the right decisions when selecting your relocation team.
3. Work out your Timeframe
Find out when you need to move out of your current office (date of lease expiry) and use the Moving Office Timetable to identify what deadlines you're working towards to get your office moved on time.
4. Office Furniture
Decide which items of office furniture you're taking with you, and consult with office furniture experts about purchasing new items that complement your office design.
5. New Floor Plan
Having the right seating configuration can really influence productivity levels, communication and positively influence staff morale. It's worth getting advice from an Office Fit-Out Company as they'll do a full appraisal of your existing working practices and come up with the best floor plan to suit your needs.
6. IT Considerations
Migrating your computers and office phones over to the new office without any disruption is surely the most complex (and stressful!) aspect of your office relocation. From making sure the new office is set up with adequate cabling and IT infrastructure through to testing your technology equipment on arrival. It needs to be said that the IT Relocation is the riskiest part of your office move. Make sure you use our free IT Relocation Checklist to guide you through the key issues you need to stay on top of.
7. Staff Communication
Decide the best way to announce the office move to your staff, and also keep them informed throughout the process. Refer to the HR Guide to Moving Office to ensure that you don't score any mindless own goals with your staff.
Decide when the move is going to take place, and book an office removals company who is professional and experienced in business relocations to carry out the move seamlessly and efficiently.
9. Change of Address
Organise your Change of Address notifications to send to clients, suppliers and business organisations to let them know your new contact details. This Change of Address Checklist will ensure no-one's left out and that your communication about your move is on point.
10. Review/Switch Suppliers
Have you thought about reviewing your office suppliers and utilities when you move? Rather than just transfer the services across, shop around for comparative quotes as this may well save you more money than you realise.
HelpMovingOffice is the dedicated website that helps 1000's of companies plan and organise their office move each month. Go to the Office Relocation Planning Resource Centre to access the full range of planning guides.
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