the office relocation planning website

The Best Office Relocation Tips

How to Survive an Office Relocation

Every business knows that moving office can be a stressful distraction. What's more, if you're not fully prepared you run the risk of your office relocation being a painful experience littered with mistakes that could have been avoided.

The key to any successful office relocation is preparation. Even before you begin to search for office space and pack any boxes, the early preliminary stages of planning an office relocation are crucial if you want a smooth and seamless transition. These 10 office relocation tips will help you achieve just that:

       1. Have a Project Plan
Having an office relocation project plan is a great way to set your objectives for move; determine the reasons for moving and clarify what you need in the new office. Without this, you really could be losing the plot all too soon during your search for the right office space!

       2. Set a Budget
Determine a budget for the office move and manage it as the project progresses. It will stop you from overspending, and help you make the right decisions when selecting your relocation team.

       3. Work out your Timeframe
Find out when you need to move out of your current office (date of lease expiry) and use the Moving Office Timetable to identify what deadlines you're working towards to get your office moved on time.

       4. Office Furniture
Decide which items of office furniture you're taking with you, and consult with office furniture experts about purchasing new items that complement your office design.

       5. New Floor Plan
Having the right seating configuration can really influence productivity levels, communication and positively influence staff morale. It's worth getting advice from an Office Fit-Out Company as they'll do a full appraisal of your existing working practices and come up with the best floor plan to suit your needs.

       6. IT Considerations
Migrating your computers and office phones over to the new office without any disruption is surely the most complex (and stressful!) aspect of your office relocation. From making sure the new office is set up with adequate cabling and IT infrastructure through to testing your technology equipment on arrival. It needs to be said that the IT Relocation is the riskiest part of your office move. Make sure you use our free IT Relocation Checklist to guide you through the key issues you need to stay on top of.

       7. Staff Communication
Decide the best way to announce the office move to your staff, and also keep them informed throughout the process. Refer to the HR Guide to Moving Office to ensure that you don't score any mindless own goals with your staff.

       8. Removals
Decide when the move is going to take place, and book an office removals company who is professional and experienced in business relocations to carry out the move seamlessly and efficiently.

       9. Change of Address
Organise your Change of Address notifications to send to clients, suppliers and business organisations to let them know your new contact details. This Change of Address Checklist will ensure no-one's left out and that your communication about your move is on point.

       10. Review/Switch Suppliers
Have you thought about reviewing your office suppliers and utilities when you move? Rather than just transfer the services across, shop around for comparative quotes as this may well save you more money than you realise.

HelpMovingOffice is the dedicated website that helps 1000's of companies plan and organise their office move each month. Go to the Office Relocation Planning Resource Centre to access the full range of planning guides.


Planning an office move? Go the office relocation planning resource centre

Latest Tips

Back to top ↑

Register for FREE

My office move will be in:

Terms & Conditions

We are committed to protecting your privacy. This Privacy Policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.

Please read this Privacy Policy carefully as once you use our website you will be regarded as having read and accepted this Privacy Policy. You must not use our website if you do not accept this Privacy Policy.

This is the Privacy Policy for (Website). This Website is owned and operated by Moving Office Limited. Our Registered Company Number is 06724444. Our Registered Address is The Beeches, Furzedown Lane, Amport, Hampshire, SP11 8BE. For the purposes of the Data Protection Act 1998, we are the data processor and controller of any Personal Data you submit via the Website. Our ICO Registration Reference Number is ZA007564.

We only collect Personal Data when you register for an account to access our Resource Centre (for example, in order to obtain a copy of a checklist or guide from the Resource Centre for the purpose of helping you plan your office move). You can control the level of Personal Data you do or do not wish to provide. You can also delete your account at any stage (this can be done from the Login page by following the relevant option) or by emailing us at

We may use your personal information to:

  • administer your account with us;
  • identify you when you sign-in to your account;
  • provide you with the services and information offered through the Website;
  • enable you to access and use part or all of the Website;
  • personalise aspects of our overall service to you;
  • notify you about any changes to the Website;
  • ensure that content on the Website is presented in the most effective manner for you and your computer;
  • provide you with any required customer care;
  • analyse and research the use of our website and improve the quality of our services for users and advertisers;
  • comply with any relevant legal or regulatory obligation that we have, for example to make disclosures required by tax authorities, law enforcement and/or regulatory bodies, or other statutory requirements.

We do not sell or pass on Personal Data to third parties.

Our Website contains links to external websites. We are not responsible for the privacy policies or the content of any such websites. Should you click on any of these links then you are strongly advised to read their privacy policy before submitting any Personal Data.

Our Website contains a Supplier Directory which enables you to source companies that provide products and services that are relevant for an office move. If you decide to contact any company listed in our Directory then we are not responsible for the privacy policies or the content of any such websites.

Like many other websites we gather, use, analyse, sell and distribute non-personal data. Unlike Personal Data this information cannot be used to identify or contact you personally. Please be aware that if you use our website then you will be giving your consent to us sharing anonymised data about your use of our website with our third party partners. We do not share your Personal Data with any third parties and they will not be able to personally identify you from the data that we may provide to them.

The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Firewalls are used to block unauthorised traffic to the servers and the actual servers are located in a secure location which can only be accessed by authorised personnel. We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

A cookie is a piece of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Cookies cannot be used by themselves to identify you.

The first type is a 'session-based' cookie. This means that it is only saved on your hard disk for the time you are using our website. We use these cookies to store your locations during a search session and to make it easier for you to access your account. The second type of cookie we use stays on your hard disk after your session and is called a 'persistent'. These cookies help us understand the number of different people coming to the site, rather than the total number of times the site is used. We use these cookies to manage the adverts that are shown to visitors to the Website.

If you do not want a website to create a cookie on your computer, most web browsers provide the option to disable them. However, our website may not work properly if you reject our cookies.

Web Beacons
A web beacon - sometimes called a clear GIF (Graphics Interchange Format) or pixel tag - is a line of code that we have installed on some of our pages to help us learn more about how our visitors make use of the content and services that we offer, and to count how often people visit different areas of the website. Web beacons are not visible in your browser and do not affect the content seen on the Website.

Web beacons help us provide a better service to you by allowing us to understand which areas of the site are more popular with visitors than others. We do not use web beacons to collect any personal information about you as an individual but we do use them to build up a picture of how people tend to use the Website.

8. Changes to our Privacy Policy
We may change this Privacy Policy from time to time to keep it up to date with legal requirements and the way in which we operate our business. We will post the updated Privacy Policy on the site so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it so please regularly check these pages for the latest version of this notice.

You have certain rights under the Data Protection Act 1998. For example, we will always let you have a copy of the personal information we have about you should you request it. You can tell us about any changes or inaccuracies in your Personal Data and we will update, correct or delete your Personal Data as requested. You may also request copies of your Personal Data held by us. We will comply with your request as soon as is practicable and in any event within not more than 30 days of receipt of your request. For security purposes we may request proof of identification before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

If you have any questions about your Personal Data, this Privacy Policy or any other matter then please email us at or write to us at Moving Office Ltd, The Beeches, Furzedown Lane, Amport, Andover, Hampshire, SP11 8BE.